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Secretary - Music Department

Family Worship Center

Baton Rouge, LA

Job Description

Job Description

Job Description:

Position Overview: The FWC Music Department Secretary plays a crucial role in providing administrative support and ensuring the smooth operation of the FWC Music Department. This role involves handling various clerical tasks, managing communications, and assisting with organizational processes. A vast knowledge of FWC/JSM music is a must. The ideal candidate must be able to multi-task and be flexible.

Key Responsibilities:

  1. Administrative Support:
  • Assist in day-to-day administrative tasks, including photocopying, filing, data entry, document preparation, processing time cards, weekly reports, etc.
  • Maintain organized and efficient filing systems for documents and records.
  • Working knowledge of Microsoft Office and Outlook.
  1. Communication Handling:
  • Answer and direct phone calls in a professional and courteous manner.
  • Respond to emails, letters, and inquiries, and route them to the appropriate personnel.
  1. Correspondence Preparation:
  • Draft and proofread correspondence, reports, and other documents.
  • Ensure the accuracy and clarity of written communication.
  1. Confidentiality:
  • Handle sensitive information and maintain confidentiality in all aspects of work.
  1. Task Prioritization:
  • Prioritize tasks and manage time effectively to meet deadlines.
  • Handle multiple assignments concurrently with attention to detail.
  1. Collaboration:
  • Collaborate with other administrative staff and departments to ensure smooth workflow.
  • Communicate effectively with team members and superiors.

Requirements:

  • High school diploma or equivalent; additional education or training in office administration is a plus.
  • Proven experience as a secretary or administrative assistant.
  • Proficient in office software applications (e.g., Microsoft Office Suite).
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Attention to detail and accuracy in work.
  • Professional and courteous demeanor.
  • Ability to maintain confidentiality and handle sensitive information.

Note: The specific responsibilities and requirements for the Music Department Secretary may vary. This description provides a general overview of typical duties associated with the role.

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Vacancy posted 18 days ago
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