Administrative Assistant III

Administrative Assistant III

The Administrative Assistant III to the Director of Special Education performs advanced clerical, operational, financial, and confidential administrative duties designed to maximize the efficiency and effectiveness of the Director of Special Education and the Special Education Department. This position requires comprehensive knowledge of Special Education operations, applicable federal and state laws and regulations, and School Board policies, as well as the ability to communicate and interact professionally, equitably, and effectively with students, families, staff, outside agencies, and community stakeholders.

Serving as the primary administrative point of contact for the Special Education Department, the Administrative Assistant provides comprehensive operational support by coordinating departmental communications, maintaining confidential student and personnel records, scheduling meetings and compliance activities, preparing reports and correspondence, supporting budget and purchasing functions, and assisting with departmental initiatives. This position plays a critical role in ensuring accurate, efficient, and responsive departmental operations while maintaining the confidentiality and integrity of sensitive student, personnel, and program information in accordance with applicable laws and regulations.

Honesty, Integrity, Ethical, Equity Minded, Emotional Intelligence, Cultural Competence, Safety, Quality - Models Excellent Customer Service, Thinks Strategically, Shows Initiative, Acts Decisively, Communicates Effectively, Works Collaboratively, Resolves Conflict Proactively - Technical Capabilities, Computer Literacy, Data Analysis and Management, Fiscal Planning and Management, Project Management, Strategic Planning

Associate's Degree or Equivalent required, Bachelor's Degree, preferred, 3-4 years of office management, bookkeeping, and clerical experience preferred

Knowledge of and experience with the Lynchburg City Schools organization, policies, and practices preferred, Solid knowledge and understanding of effective organizational and communication practices, Solid knowledge and understanding of accurate and effective record keeping and time management, Solid knowledge and understanding of Microsoft Office and Google Suite and ability to learn new technical programs/practices and office productivity applications as needed, Solid knowledge and understanding of equitable practices that create a safe, inclusive, and supportive environment for LCS staff, students, families, and community members. Ability to lead, manage, and oversee school or department projects and initiatives

None

Reliable transportation, necessary, Minimal travel within the City of Lynchburg as needed to support schools and HR programs, Minimal travel outside of the City of Lynchburg as needed

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to frequently stand; sit; walk; talk or hear; use hands to finger, handle, type, or feel; and stoop, kneel, or crouch.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

LCS is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.