Accounting Specialist

Accounting Specialist

Location: Oregon City, OR Work Arrangement: On-site Compensation: $54,000 – $62,000 annually (Exempt) Benefits: Medical, Dental, Vision, PTO, and 401(k)

About the Opportunity

The ideal candidate will bring experience with project billing, a strong understanding of accounts payable processes, and the ability to manage multiple priorities while meeting deadlines.

Position Summary

The Accounting Specialist will be responsible for a blend of accounts payable, accounts receivable, project billing, and general accounting functions. This role plays a critical role in ensuring the accuracy of financial transactions, supporting project billing processes, and maintaining strong relationships with internal stakeholders and customers.

Key Responsibilities

Accounts Payable:

• Process approximately 30–40 vendor invoices per week.
• Perform three-way matching of invoices, purchase orders, and receiving documentation.
• Review and verify invoice accuracy and coding.
• Assist with weekly payment processing.
• Maintain organized vendor files and documentation.

Accounts Receivable & Project Billing:

• Prepare and process monthly progress billings for construction projects.
• Review contracts and statements of work to ensure accurate billing based on contract terms.
• Coordinate with project managers to gather information required for percentage-of-completion billings.
• Process occasional time-and-materials billings.
• Track contract documentation and billing schedules.
• Respond to customer billing questions and make invoice adjustments as needed.
• Follow up on outstanding receivables and collection matters.

General Accounting:

• Perform monthly bank reconciliations.
• Reconcile corporate credit card activity.
• Maintain accurate accounting records within QuickBooks and related systems.
• Assist with month-end accounting activities as needed.
• Gather and organize documentation for contractors, customers, and compliance requirements.

Process Improvement:

• Identify opportunities to improve accounting workflows and procedures.
• Assist with system and process enhancements as the accounting department continues to grow and evolve.
• Support special projects and additional accounting functions as assigned.

Qualifications

Required:

• 1+ year of project billing experience, preferably including progress billing or construction-related billing.
• 2+ years of accounts payable experience.
• Strong understanding of contract-based billing processes.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities and consistently meet deadlines.
• Strong analytical and problem-solving abilities.
• Self-motivated with a willingness to take ownership of responsibilities.

Preferred:

• Experience in construction, subcontracting, or project-based accounting environments.
• Experience with process improvement initiatives or software implementations.
• Exposure to QuickBooks or similar accounting systems.

Technical Skills

• QuickBooks or comparable accounting software.
• Microsoft Excel and Microsoft Office Suite.
• Experience working with payroll, project management, or ERP systems is a plus.

What We're Looking For

• Someone who enjoys wearing multiple hats and supporting a variety of accounting functions.
• A proactive, detail-oriented professional who takes initiative and follows through.
• Strong critical thinking skills and the ability to work independently.
• A team player who thrives in a collaborative and down-to-earth environment.
• Someone who is comfortable helping build processes and improving efficiencies.

This is an excellent opportunity for an accounting professional looking to grow their career in a stable, collaborative environment while gaining exposure to project-based accounting and operational finance.