HR Specialist

About Vivid Impact:

Vivid Impact has been a pioneer in the graphic communications industry for over 50 years, growing from a small commercial printing service into a recognized leader in print and marketing solutions . Since our founding in 1974, we have combined creativity with precision to deliver innovative print and digital solutions that drive success. With a team of over 300 dedicated professionals, we are committed to making a positive, lasting, impact on our team, partners, and the communities we serve. Guided by our mission, we strive to be the trusted partner for organizations looking to achieve better results, providing solutions that enhance brand engagement and performance.

Job Overview:

The HR Specialist ensures an accurate, compliant, and people-centered team member experience by managing HR systems, delivering a seamless onboarding process, supporting benefits administration, and supporting occupational safety programs. This role safeguards operational integrity while creating a welcoming and professional first impression and helping maintain a safe, compliant workplace.

Schedule Details :

Monday - Friday, 8:00 AM - 5:00 PM.

Compensation Details & Benefits:

$58,000-$62,000 annual salary.

Full-time employees are eligible for a comprehensive benefits package, including:

Paid Time Off (PTO)

Medical, dental, and vision insurance

Life insurance

Short-term disability coverage

401(k) plan with company match

And more!

What You'll Do:

• Serve as the primary HRIS Administrator, ensuring accurate system administration, reporting, regulatory compliance, and maintenance of team member records.
• Manage onboarding processes, including background checks, drug screenings, employment documentation, benefits setup, and I-9 compliance.
• Lead new hire orientation and create a welcoming, organized, and positive first-day experience.
• Support benefits administration, including enrollments, employee changes, claims resolution, leave coordination, and 401(k) reporting.
• Maintain occupational safety training records and partner with HR and Operations to develop and support safety and compliance programs.
• Improve HR processes and support company events, culture initiatives, and other HR responsibilities as assigned.

What We're Looking For:

• Previous HR administration experience required; manufacturing or distribution experience strongly preferred.
• One to two years of experience with UKG Ready or a similar HRIS platform required.
• Bilingual in English and Spanish, with the ability to communicate effectively in both languages.
• Strong organizational skills and the ability to maintain accuracy, confidentiality, and compliance while meeting tight deadlines.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Bachelor's degree in Human Resources, Business Administration, Organizational Development, or a related field preferred.

Vivid Impact provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.