Talent Acquisition Coordinator

The Position The Port of Portland is hiring a Talent Acquisition Coordinator Join a collaborative, forward-thinking Talent Acquisition team that’s shaping the future of hiring at the Port. As our Talent Acquisition Coordinator, you’ll be the connective thread across the entire recruitment journey, supporting candidates, partnering closely with hiring managers, and ensuring every step feels seamless, inclusive, and human. You’ll coordinate key processes, elevate the candidate’s experience, help innovate tools and workflows, and contribute to a mission-driven organization that values people, service, and continuous improvement. If you love bringing order to complexity, engaging with diverse teams, and making a meaningful impact every day, this role is for you! In this role, you'll deliver exceptional customer service while coordinating the day-to-day operations that keep the recruitment process running smoothly. You'll serve as a trusted resource for candidates, hiring managers, and internal partners, providing timely guidance and follow-through from initial outreach through onboarding. Balancing a people-first approach with strong process management, you'll support recruiting activities, coordinate interviews and hiring logistics, and contribute to special projects and recruiting events. By keeping processes organized and communication timely, you'll help create a positive, welcoming experience for every candidate. Essential Job Duties Deliver an Outstanding Candidate Experience Coordinate the recruitment process from requisition through hire, ensuring a seamless experience for candidates and hiring managers. Guide applicants through the application and interview process, providing responsive, customer-focused support. Facilitate new employee onboarding to create a welcoming transition to the Port. Coordinate Recruitment Operations Manage the day-to-day administrative and coordination activities that support talent acquisition, including interview scheduling, meeting logistics, and communication with internal and external participants. Communicate with hiring managers and Port leadership on recruitment status, updates, and next steps. Monitor onboarding activities and partner with the HRIS Coordinator to ensure all required documentation is completed. Support Talent Acquisition Systems and Compliance Serve as backup administrator for the applicant tracking system, including user setup, permissions, troubleshooting, and system support. Oversee I-9 compliance, annual audits, recordkeeping, and document retention. Maintain recruitment records, including digital and physical hiring and background investigation files, in accordance with retention requirements. Contribute to Continuous Improvement Support talent acquisition initiatives, talent pipeline development, and recruiting database management. Recommend tools, ideas, and process enhancements that improve efficiency, strengthen service delivery, and support the Talent Acquisition team's success. Full job description available upon request. Minimum Qualifications Three (3) +years of progressively more responsible experience in a recruitment role (administration and coordination) with high customer service contact. Familiarity with other HR disciplines is preferred. High School diploma or equivalent. Associate's degree in business or related field preferred. Knowledge, Skills & Abilities Advanced experience with Human Resources practices, primarily related to fair hiring practices and EEOC guidelines. Advanced experience with the recruitment process and advanced working knowledge of applicant tracking systems. Interpersonal communication skills that include a service-oriented demeanor. Highly skilled at independently organizing workload and prioritizing tasks to meet daily needs and weekly deadlines. Independently coordinate myriad details in a highly accurate way; represent the HR Department and the Port through all contacts with tact and diplomacy. Supplemental and Selection Information Selection Process: (tentative schedule): A minimum qualification evaluation of the education, training, and experience of submitted application packets will take place by Human Resources for this role. A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials. Our goal is to notify candidates who are selected for interviews within 7 days of the role closing. We will then schedule the virtual first round of interviews with candidates who successfully passed the SME evaluation. Panel Interviews will be held afterward. About Us At the Port of Portland, we use everything we have - our three airports, three working marine terminals, six business parks, and all the resources, expertise, and experience behind them - to move with purpose, connecting people with powerful opportunities and creating value for our region. We know that every person we hire, business we work with, contract we sign and decision we make is a chance to make someone’s life better. And we’ll use our power and influence to unlock new opportunities and ensure more people share in our region’s success. With YOUR help – together with our partners, customers, and community – we’ll help drive meaningful change! Do you have questions about this job? Contact us: View email address on click.appcast.io Safety: The Port promotes safety as a Core value and we seek to eliminate harm through a culture of active prevention, curiosity, evaluation, and action. We comply with safety and health policies and procedures and consistently look for improvements that support operational excellence. Equal Opportunity Employer: The Port of Portland is dedicated to maintaining and improving a work environment, which extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability or sexual orientation. Employment decisions shall be made in such a manner as to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of nondiscrimination. Veterans Preference: Under Oregon law, qualified veterans may be eligible for veterans’ preference when applying for Port of Portland positions. If you are a veteran and would like to be considered for a veteran’s preference for this job, please provide the qualifying documents as instructed during the application process. Background Checks and Drug Testing: The Port of Portland will conduct background checks and/or drug tests for positions where such tests are required by regulation and for other safety-sensitive positions. ADA Accommodation: Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the Port can reasonably do so without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that they need an accommodation should contact Human Resources: call View phone number on click.appcast.io or email View email address on click.appcast.io. Know Your Rights: Workplace Discrimination is Illegal At the Port of Portland, we strive to offer a holistic and comprehensive benefits package for employees and their families. We care about your health by offering highly-subsidized healthcare plans that include alternative care. We look out for you and for family by paying for life and accidental death & dismemberment (AD&D) insurance, short-term and long-term disability coverage. We participate in the Oregon Public Employees Retirement System (PERS) retirement program. We provide access to additional coverage and benefits including pre-tax spending accounts, voluntary term life insurance, a deferred compensation plan, and critical illness and accident insurance policies. We go above and beyond by offering an award-winning wellness program for all employees to engage in. Employees can tend to their physical and mental health, earn rewards, and create community. Our employee assistance program supports the Port’s commitment to emotional and mental well-being by providing mental health services, discounts on local gyms, and pet insurance for companions. Our commitment to work-life balance ensures you have time to spend with loved ones and do the things you enjoy. We offer generous vacation time that accrues with length of service, sick leave that never expires and can be used for dependent care, health maintenance and mental health, and 8 weeks of paid parental leave - all in addition to 10 paid holidays. As an added bonus - because we know employees use their time off differently - once a year we give employees the opportunity to convert sick leave to personal leave, and to convert vacation leave to either cash, a retirement plan contribution, or a contribution to a Health Savings Account. Please note: Some benefits vary by job type/group, so please be sure to review your comprehensive benefit guide and/or collective bargaining agreement upon hire to confirm what is available to you. 01 Please indicate your full-time equivalent (FTE) years of experience providing recruitment support, including activities such as coordinating interviews, communicating with applicants and hiring managers, processing hiring documents, and maintaining recruitment records. Less than 1 year 1-2 years 3-4 years 5-6 years 7 or more years 02 Please list the human resources (HR) and recruitment systems you have used (e.g., applicant tracking systems (ATS), HRIS, onboarding systems). Required Question #J-18808-Ljbffr Port of Portland