Event Operations Director - The Boca Raton, Boca Raton FL

Event Operations Director

Responsible for supporting the Director, Event Technology with all audio-visual services duties in locations producing greater than three million dollars in revenue. Acts as a liaison between the Operations and Sales teams. Maintains a profitable location while controlling costs and achieving the overall goals of the organization.

Key Job Responsibilities

• Operations Management
• Directs the operations team on daily equipment setups and strikes.
• Ensures appropriate business levels will be accommodated by scheduled staff members and delegates tasks appropriately.
• Mentors and supervises operational staff to provide outstanding customer service, ensuring that room sets are completed according to the company's standards.
• Establishes excellent working relationships with hotel/resort staff and executives, team members, neighboring locations, and all vendors.
• Utilizes the billing system to coordinate invoicing activities and ensures accuracy.
• Asset Management
• Ensures that inventory control procedures are followed to maintain proper inventory levels while also maintaining safety, security, and quality assurance of all gear.
• Manages the on-site equipment inventory and sources internal gear from other locations before sub-renting externally.
• Ensures that all equipment and services are delivered on time, in good working condition and as specified by clients and the hotel.
• Keeps the inventory in good working condition and acts quickly to have gear repaired as necessary.
• Researches and remains current on new technology and equipment to purchase.
• People Development
• Maintains a positive employee relations environment for all Audio Visual and Business Center (if applicable) team members.
• Manages staff to support the growth of the business and accomplish the organizational goals.
• Provides focused and continued coaching to develop the skills of team members.
• Manages human resources activity including selection, performance management, and training and development.
• Portrays a polished, professional image according to the guidelines in the Employee Guide and/or hotel standards and ensures the team adheres to the same standards.
• Training and Development
• Ensures employees are properly trained in all areas.
• Supports property-wide training programs including but not limited to OSHA, Safety, Educational and Employee Enhancement programs.
• Provides mentoring and coaching to assure the continual development of team members.
• Trains technical staff and models appropriate use of all technical equipment.
• Recommends team members for additional training opportunities as needed.

Job Qualifications

• High School Diploma is required. Bachelor's degree is preferred

• 3+ years of audio-visual experience

• 1+ years of supervisory experience

• Working knowledge of audio-visual equipment in a live show environment

• Experience handling pre-planning and operations of large audio-visual events

• Proficiency with the use of computer hardware

• Proficiency with computer software and programs, including the Internet and Microsoft Office

• Effective leadership abilities and customer satisfaction focus

• A valid driver's license is required for team members in positions that operate Company vehicles

Competencies

Deliver World Class Service

• Hospitality

• Ownership

Do The Right Thing

• Manages Ambiguity

Drive Results

• Directs Work

• Achieves Goals

See The Big Picture

• Financial Acumen

Value People

• Builds Effective Teams

Physical Requirements

Team members must be able to meet the physical demands outlined below to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting: 2-3 hours per day

• Standing: 3-4 hours per day

• Walking: 3-4 hours per day

• Stooping: 0-1 hour per day

• Crawling: 0-1 hour per day

• Kneeling: 0-1 hour per day

• Bending: 0-1 hour per day

• Reaching (above your head): 0-1 hour per day

• Climbing: 0-1 hour per day

• Grasping: 0-1 hour per day

Lifting Requirements

• 0 - 15 lbs*: Occasionally

• 16 - 50 lbs*: Frequently

• 51 - 100 lbs: Never

• Over 100 lbs: Never

Carrying Requirements

• 0 - 15 lbs*: Occasionally

• 16 - 50 lbs*: Frequently

• 51 - 100 lbs: Never

• Over 100 lbs: Never

Auditory/Visual Requirements

• Close Vision: Continuously

• Distance Vision: Continuously

• Color Vision: Continuously

• Peripheral Vision: Continuously

• Depth Perception: Continuously

• Hearing: Continuously

Pushing/Pulling Requirements

• 0 - 15 lbs*: Occasionally

• 16 - 50 lbs*: Frequently

• 51 - 100 lbs*: Never

• Over 100 lbs: Never

Note: The physical requirements marked with an asterisk () indicate activities performed without assistance.*

Team members must be able to meet the physical demands above in order to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

Hotel

Work is performed in a hotel/convention center environment with moderate exposure to outdoor temperatures and to dirt, sand and/or dust. The working conditions will vary between moderately quiet to noisy volumes. Team members will use high-end audio-visual equipment and electrical components and will be exposed to heights via lifts and ladders. Team members may be asked to work in multiple hotel locations. Working times will include irregular hours and on-call status including days, evenings, weekends, and holidays. Team members must adhere to appearance guidelines as defined by Encore based on an individual hotel or a representation of hotels in that city or area.

The above information on this description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.