HR Representative

Job Description

Job Description

Job Title: HR Representative Job Description

The HR Representative provides daily support to the Human Resources team by processing employee data, coordinating onboarding activities, and delivering reliable administrative assistance. This role ensures accurate and timely handling of HR transactions within the HRIS system, maintains compliant employee records, and supports a smooth and professional experience for new hires and internal stakeholders.

• Process employee transactions in the HRIS system, including new hires, changes of status, terminations, and other related updates.
• Maintain employee files and records in accordance with internal record retention policies and applicable external government contractor requirements.
• Provide comprehensive onboarding administration to ensure a smooth and organized experience for new employees.
• Facilitate pre-employment activities such as background checks, drug screens, exams, and other requirements by coordinating with finalist candidates and service providers.
• Track candidate activities and progress to ensure all steps are completed in time to meet start date deadlines.
• Dispatch new hire documents to candidates once approvals are received, ensuring accuracy and completeness.
• Provide general administrative support to the HR Operations team as needed, including data entry, documentation, and coordination tasks.
• Maintain a high level of confidentiality in handling sensitive employee and candidate information.

• High school diploma or GED.
• At least 2 years of experience in human resources support, onboarding, or related administrative roles.
• Strong computer literacy, including experience with HRIS systems such as PeopleSoft.
• Proficiency in Microsoft Office products, with required experience using spreadsheet applications such as Excel.
• Ability to maintain strict confidentiality when working with sensitive employee and candidate information.
• Attention to detail and accuracy when processing data and maintaining records.
• Strong organizational skills to manage multiple onboarding and HR support activities simultaneously.

• Experience providing administrative support within a Human Resources department.
• Familiarity with HR support functions, including onboarding and HR operations.
• Ability to work effectively with service providers and candidates to coordinate pre-employment activities.
• Strong communication skills for interacting with candidates, internal stakeholders, and external partners.
• Comfort working in an on-site environment and collaborating closely with HR team members.

This is an on-site position working Monday through Friday from 8:00 a.m. to 5:00 p.m. The HR Representative operates in a professional office environment, collaborating directly with the Human Resources team and using systems such as PeopleSoft HRIS and Microsoft Office (including Excel). The role involves regular computer-based work, handling confidential information, and supporting a structured, deadline-driven onboarding and HR operations process.

This is a Contract to Hire position based out of Cockeysville, MD.

The pay range for this position is $20.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Cockeysville,MD.

This position is anticipated to close on Oct 7, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.