Executive Administrative Assistant

Title: Executive Administrative Assistant

Compensation: $100,000-$115,000 depending on experience

Location: Chanhassen, MN (Onsite)

About the Job:

Lakeside HR Group has been engaged by our client to recruit for an Executive Administrative Assistant to support the CEO and leadership team of a growing, fast-paced organization. This is a highly visible role ideal for someone who thrives in a dynamic environment, enjoys creating structure, and takes pride in helping executives operate at their highest level.

This position goes far beyond traditional administrative support. You will serve as a trusted partner to executive leadership — helping drive organizational effectiveness, managing priorities, coordinating critical initiatives, and ensuring day-to-day operations continue moving forward seamlessly.

The ideal candidate is proactive, highly organized, polished, and able to anticipate needs before they arise. If you enjoy problem-solving, building processes, and being the person who keeps everything moving behind the scenes, this could be an incredible opportunity for you.

Key Responsibilities:

Executive Calendar & Priority Management

• Manage a complex executive calendar with shifting priorities and competing demands
• Ensure executive time is aligned with the highest-value business initiatives
• Coordinate meetings, schedules, travel, and commitments while proactively identifying conflicts and solutions
• Build daily and weekly priority plans to maximize effectiveness and productivity

Leadership & Meeting Coordination

• Coordinate leadership meetings, one-on-ones, and company-wide meetings
• Prepare agendas, materials, and supporting documentation in advance
• Capture meeting notes, action items, and accountability measures
• Track deliverables and follow through to ensure initiatives continue progressing

Vendor & Operational Support

• Serve as a key point of contact for executive-level vendors and service providers
• Manage contracts, renewals, and administrative agreements
• Maintain organized business documentation and monitor vendor performance

Financial & Project Coordination

• Reconcile executive expenses and corporate credit card activity
• Assist with reporting, data gathering, and operational tracking to support leadership decisions
• Support high-priority strategic initiatives and help improve organizational processes and efficiency
• Identify operational gaps and recommend thoughtful, proactive solutions

Executive Support & Confidentiality

• Coordinate domestic and international travel, logistics, and event attendance
• Handle highly confidential business matters with professionalism and discretion
• Provide trusted executive-level support while maintaining strong judgment and confidentiality

Required Qualifications:

• 5+ years of executive-level administrative support experience, preferably supporting C-suite leadership
• Strong business acumen with the ability to operate effectively in executive environments
• Experience managing vendors, contracts, and external partnerships
• Exceptional written and verbal communication skills
• Strong organizational, prioritization, and multitasking abilities
• Advanced proficiency in Microsoft Office and Google Workspace
• High emotional intelligence, professionalism, and discretion
• Proven ability to anticipate needs, problem-solve, and work independently in a fast-paced environment

Preferred Qualifications:

• Experience supporting CEOs or senior executive leadership teams
• Background in fast-paced, growth-oriented organizations
• Strong project coordination or operational support experience
• Demonstrated ability to improve systems, processes, and organizational efficiency

Benefits:

• Competitive compensation package
• Comprehensive medical, dental, and vision coverage
• 401(k) with company match
• Paid time off and company holidays
• Professional development opportunities and increased responsibility over time
• The opportunity to work closely with executive leadership and make a meaningful impact on the business

About Lakeside HR Group:

At Lakeside HR Group, we understand that finding the right position is essential for your career success. We are a boutique-style human resources consulting and recruiting firm dedicated to providing personalized, tailored solutions. When you partner with us, you are not just getting a recruiter; you are getting the entire Lakeside team working together to support your career goals.

Partner with us at Lakeside HR Group, where we are more than just a recruiting firm; we are your partners in achieving your career aspirations.