Bid Coordinator (964546)

Exempt (Administrative)/ Full Time (At-Will) Purpose: The bid coordinator will be assisting the estimator with communication and data collection for current and pending bids. The position will communicate daily with the estimator and field leadership in order to procure information needed to complete the assigned tasks in accordance with client requirements for each bid. The position will serve as the estimating department’s document control lead and in this role will assist estimator with the daily tasks including weld takeoffs, subcontractor correspondence, material quotes, etc. Responsibilities: Monitor bidding opportunities, review solicitations from clients, and respond to invitations to bid Procuring and maintaining contractor license information for the company to ensure that the progression of work and the company’s ability to serve as a contractor is not limited by state licensing requirements Maintain database of existing and emerging bid opportunities and distribute Bid Tracker Coordinate efforts with departments across the company in preparation of bids and provide assistance as needed Organize documents provided by clients and distribute to appropriate subcontractors to solicit subcontractors’ bids Coordinate, prepare and assist submissions for bids Schedule bid review meetings with appropriate internal staff Communicate with subcontractors, compliance requirements or clarification and follow-up on bid submissions Assist with filing, faxing, copying, printing and performing additional related duties as assigned Answer main telephone line and direct calls to appropriate office and shop staff Attend weekly division meetings to record and distribute meeting minutes Assist division management with marketing and business development efforts Industry Experience: 1+ years of experience in an administrative role preferably in the natural gas industry, but not required Physical Requirements: Regularly required to sit; use hands to handle or feel and talk or hear Frequently required to reach with hands and arms Occasionally required to stand; walk and stoop, kneel, crouch, or crawl Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus Education: High School Diploma or equivalent Applicants with an associate’s degree or additional higher education are encouraged to apply Experience: Must possess excellent communication and problem solving skills, strong analytical and PC skills Should possess strong working knowledge of Microsoft Office Suite Products including: Excel and Word Candidates with working knowledge of Microsoft Project preferred Must be highly organized with attention to details, results oriented and capable of multi-tasking in a fast pace environment Skills & Abilities Ability to multitask in a high paced work environment with changing priorities Strong computer skills including proficiency with the MS Office Suite of programs Ability to communicate effectively in both verbal and written form Utilize strong organizational skillset to ensure proper document control and filing is executed to departmental standards Licenses or Certifications: N/A Travel: Travel will be on an as needed basis for on site pre bids, primarily will be working in the office. Accessibility: If you need an accommodation to complete the application process please contact Human Resources at Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io Equal Opportunity Employer, including disabilities and protected veteran status. English – Spanish – Arabic - Chinese English – Spanish – Chinese If you want to view the Pay Transparency Policy Statement, please click the link: English The Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. The Company complies with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. #J-18808-Ljbffr MEC Construction LLC