Administrative Coordinator

Title: Administrative Coordinator

Location: Palo Alto, CA (Hybrid 3 days onsite per week)
Duration: 1 year, with possible extension

Job Description:

We are seeking an experienced Senior Administrative Coordinator to support the Department of Neurology at a leading academic medical center. The ideal candidate will have strong organizational, communication, scheduling, and financial administration skills.

Key Responsibilities:

• Manage calendars, meetings, travel arrangements, and reimbursements.
• Coordinate conferences, seminars, events, and departmental projects.
• Process purchasing requests, financial transactions, and expense reports.
• Monitor budgets, reconcile statements, and resolve discrepancies.
• Support employee onboarding/offboarding, contract submissions, and IRB documentation.
• Provide administrative support to department leadership and manage competing priorities.

Requirements:

• 5 10+ years of administrative support experience.
• Experience in a university, healthcare, medical center, or research environment preferred.
• Strong calendar management, event coordination, and financial processing skills.
• Familiarity with Oracle Finance and project management tools preferred.
• Excellent communication, organization, and multitasking abilities.
• High school diploma plus relevant experience, or equivalent combination of education and experience.
• Work Arrangement: Hybrid, approximately 3 days onsite per week.