Business Manager

Gesu Catholic Parish, a historic church and community in Downtown Miami, Florida, is hiring for a Business Manager. The Business Manager is a professional administrator who reports directly to the Pastor. S/he is responsible for supporting the Pastor in planning, directing and coordinating the financial, facilities management and basic human resources operations of the parish. The Business Manager serves as the pastor’s eyes and ears on all administrative matters, assisting the pastor with the stewardship of the physical, financial, and personnel resources for the parish. Primary areas of responsibility include but are not limited to office management; human resources; accounting and finance; and systems and technology. The Gesu Business Manager performs all duties and responsibilities in alignment with the mission, vision and values of the Catholic Archdiocese of Miami. Functions and Responsibilities include: Accounting and Finance: Direct and coordinate financial and budget activities to fund operations and increase efficiency. Set up accounting infrastructure such as cash accounts, payroll, vendors, and bank reconciliation. Design and implement internal controls, policies and procedures. Form and train staff and others on the policies and procedures and the proper completion of the forms. Oversee and assist in the timely preparation of budgets, annual reports, interim reports, general ledgers and monthly reports (balance sheets and statements) and provide reports to pastor and Parish Finance Council. Handle bank relations to include management of accounts and problem solving. Serve as staff liaison to Finance Committee and Parish Council. Oversee Accounts Payables and Receivable functions, as well as management of parish operational and financial records. Ensure that all federal, state and local taxes are paid in accordance with federal, state and local regulations. Work with Archdiocesan Office of Finance to ensure that appropriate documentation is maintained in payroll and accounting files. Secure and maintain financial records according to federal, state, and any other applicable regulations. Monitor and supervise correct counting and deposit of weekly offertory and special collections. Facilitate Archdiocese of Miami auditing process, including preparation of necessary records and reports. Oversee the implementation of the annual archdiocesan ABCD campaign at the parish. Oversee the design, development and implementation of stewardship and development programs to generate donations to parish. Ensure donations and all gifts (both monetary and in-kind donations) are accurately recorded and acknowledged, working with the pastor to write and send acknowledgements. Provide assistance for fundraising events. Build relationships with stewardship and development personnel at other parishes and identify best practices for stewardship operations. Negotiate contracts with vendors and third-party service providers. Emphasis is placed on obtaining best value for service provided their implementation and supervision. Supervise and control inventory of parish materials, supplies, and services. Ensure that items are ordered proactively anticipating needs while exercising cost consciousness. Human Resources: Oversee the payroll function and administration of salaries and benefits. Assist with personnel recordkeeping and processing of new hires into payroll, health Plan and other benefits. Work with Archdiocesan Office of Human Resources to ensure that appropriate documentation is maintained in payroll, accounting and personnel files. Secure and maintain personnel and financial records according to federal, state, and any other applicable regulations. Implement personnel policies in accordance to the ADOM guidelines regarding hiring and termination, job descriptions, personnel evaluations, etc. Oversee implementation of guidelines and policies for volunteers, including VIRTUS compliance. Office / Parish Management: The Manager is responsible for overall office operations. Support bookkeeping with materials management and purchasing. Ensure correct employee timekeeping and appropriate coverage of Parish Office. Serve as liaison between the Pastor and all ministries of the parish for coordination of administrative issues. Oversee building and grounds improvements that ensure that the facility’s appearance positively reflects and enhances the parish and school in the community. Plan and schedule work with minimal interruption to parish and school activities and communicate any transportation and related interruptions to employees and community. Secure necessary permits for such work. Oversee all security measures and systems, including alarms and security contractors. Work with Pastor and staff to ensure existing security policies and procedures are operative in order to provide adequate security of buildings and people working in and accessing building and grounds. Monitor and implement and test emergency backup plans and procedures, working with Pastor and principal to ensure that systems are functional in the event of interruption. Ensure compliance with OSHA, the Uniform Building Code, local zoning and fire codes and regulations. Secure necessary permits. Build and maintain good working relationships with other Archdiocesan entities, and seek opportunities to learn best practices on parish office management, and other opportunities for collaboration. Coordinate parish events and serve as liaison with external institutions and groups. Other duties as assigned. Supervisory Responsibilities: Provide day-to-day supervision of parish office, operations personnel and other parish areas, ensuring clarity of roles, balanced workloads, and consistent follow-through on assigned responsibilities. Serve as the first point of supervision for staff, resolving routine issues and elevating matters to the pastor when appropriate, allowing the pastor to focus on pastoral leadership rather than daily management. Establish and maintain written job responsibilities, lines of authority, and performance expectations so staff understand who is responsible for what and how success is measured. Review and approve timecards, schedules, overtime, and leave requests; ensure accurate payroll inputs and compliance with parish and archdiocesan policies. Conduct regular check-ins, provide timely feedback, address performance issues promptly, and document concerns and improvements. Support staff growth through guidance, training, and corrective action when necessary. Ensure consistent application of parish and archdiocesan personnel policies, promote professional conduct, and address workplace issues (conflict, boundaries, confidentiality) with discretion and fairness. Evaluate staff through yearly performance reviews in accordance with ADOM policies and procedures. Qualifications: Bachelor degree in Management, Business or Public Administration, Accounting or related field required with seven (7) years of professional-level experience, including a minimum of two (2) years of supervisory experience. Preferred: Bachelor degree in Management, Business or Public Administration, Accounting or related field, with ten (10) years of combined experience in management, finance, and facilities operations; non-profit preferred. Must include a minimum of three (3) years of supervisory experience. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources, and coordination of people and resources. Knowledge of facilities management and building services. Knowledge of GAAP and accounting practices. Knowledge of accounts receivable and general ledger. Knowledge of principles and practices on non-profit accounting a plus. Ability to maintain a high level of accuracy in preparing and entering financial information. Ability to maintain confidentiality concerning financial and contributors’ files. Knowledge of contract negotiation and RFPs.Knowledge of modern office procedures and practices, including record keeping and data security methods and techniques. Skilled in personnel administration; knowledge of human resources policies and practices. Knowledge of fundraising and promotion of non-profit religious institutions. Skilled at needs analysis, using systematic approaches to assess and identify needs. Skilled at implementing action plans. Knowledge of and skilled in communications methodologies and strategies. Knowledge of basic project management principles. Mastery in English language is required with excellent verbal and writing skills. Proficiency in spoken Spanish strongly preferred and expected to become essential for effective ministry in the parish. Proficiency in MS Outlook, Word, and Excel, are required. Good computer literacy, including ability to navigate online applications and search engines effectively. Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone. Good time management, including ability to manage several projects at the same time. Must be supportive of the mission and tenets of the Roman Catholic Church; Experience in a Roman Catholic environment strongly preferred. Knowledge of basic tenets of Catholic Church and parish structures. Subject line should read: Business Manager. #J-18808-Ljbffr Miamiarch