Project Coordinator - Project Solutions

Be part of a growing, successful company in an exciting and challenging field. Border States is 100% employee-owned, which means you’re empowered to make decisions, find solutions and receive rewards for your hard work. This position will be located in: Phoenix, AZ This position may be based at any of our branch locations across North Dakota, South Dakota, or Minnesota. Application Deadline: July 13, 2026 Please note that the position may be filled before or after the listed application deadline. Applications will only be accepted while the posting remains active.Job Summary The Project Coordinator - Project Solutions provides project management skills for managing contractor projects. Manages the flow of material from the planning phase to the completion of each assigned project. Maintains the schedule of jobs being handled, maintains accurate database on current projects, and ensures required specifications are met for all jobs in progress. Actively participates in coordinating, analyzing, and acting upon information and feedback of customer needs, pricing, products, competition, and procedures. Obtains orders and provides order entry, expediting, pricing, follow-up, and other value-added services, as required.Responsibilities Essential Functions Works closely with Border States' Account Managers, Business Development Managers, Regional Managers, and sales staff to provide product management for the assigned projects to meet and exceed sales and gross profit objectives. Projects may deal with substations, power transmission, wind and solar energy, data Telco, HV industrial, commercial, or residential construction and industrial. Manages the flow of material from the award phase to the completion of each assigned project. Ensures quality customer support through expediting, pricing, follow-up, returns, and other services, as required. Provides customers with timely follow-up on technical inquiries and requests. Maintains the schedule of jobs being handled, maintains accurate database on current projects, and ensures required specifications are met for all jobs in progress. Organizes regular meetings to address concerns and provide valuable feedback, ensuring everyone is aligned with project goals. Oversees complex projects from award to completion, ensuring they meet all scope, timeline, and budget requirements. Manages and maintains comprehensive project documentation, including shipment schedules, financial summaries, and other customer-specific project records to ensure accuracy, accessibility, and alignment with project objectives. Maintains a high level of teamwork and communication in ensuring a balanced workload within the team. Completes project group job form with customer information for each project handled. Consistently provides responsive, quality service to our customers. Actively participates in coordinating, analyzing, and acting upon information and feedback of customer needs, pricing, products, competition, and procedures. Provides assistance in purchasing functions, product evaluations, inventory management, pricing development, and other related services. Responsible for the completion of each assigned project. Obtains orders and provides order entry, expediting, pricing, follow-up, and other value-added services, as required. Coordinates with the Credit and Collections team to resolve customer-billing problems resulting from errors in the quotations process, pricing, shipping, deliver or other customer service/credit areas. Non-essential Functions May develop and follow up on quotations for customers within the company profit objectives and guidelines. Responsibilities may include overseeing all or some of the following; product application and support, estimating, procurement, material management, staging, kitting, storage, job site delivery, back hauling, and project close out. May assist with negotiating with vendors for best pricing and best delivery of products to customers and/or jobsites May be required to consult with engineers and developers on given projects. May be responsible for calls on customer accounts and actively seek to develop new accounts to secure orders and generate sales of products and services. May perform material takeoff of bids that could include products such as wire and cable, transformers, splices, terminations, switchgear, apparatus, and specialty equipment. Provides customers with timely follow-up on technical inquiries and requests. May develop quotations and request bid/performance bonds for customers within company profit objectives and guidelines. Contacts vendors for pricing, as needed. Attends training programs, as required. May assist with trade shows, as needed. Qualifications Bachelor's in business or trade degree preferred or the equivalent in work experience. 2 years of prior customer service, quotation, or sales experience with strong knowledge of electrical products and utility systems preferred. Comprehensive knowledge of product lines and applications, alternate product substitutes, and supplier pricing policies preferred. Strong working knowledge of PC for Windows, Microsoft Office (Excel, Word and PowerPoint), internet, email, and SAP software preferred. Skills and Abilities Technical ability to understand electrical systems and product applications with prior electrical distribution experience preferred. Technical ability to read specifications and drawings highly preferred. Excellent interpersonal, written and verbal communication, reading, and customer service skills are preferred with the ability to effectively plan and organize and work well on a team. Excellent customer service skills include being competent, accurate, responsive, and engaged. Physical Requirements Lift and carry requirements (weight and frequency): Occasionally 0 – 33% Frequently 34 – 66% Continuously: 67 – 100% Lift from Floor to Waist: < than 10 lbs. - Frequently 10 to 25 lbs. - Frequently 26 to 50 lbs. - Occasionally 51 to 75 lbs. -Not at all 76 to 100 lbs. - Not at all 101 + lbs. - Not at all Above Waist Lift: < than 10 lbs. - Not at all 10 to 25 lbs. - Not at all 26 to 50 lbs. - Not at all 51 to 75 lbs. - Not at all 76 to 100 lbs. - Not at all 101+ lbs. - Not at all Unilateral Carry: < than 10 lbs. - Occasionally 10 to 25 lbs. - Occasionally 26 to 50 lbs. - Not at all 51 to 75 lbs. - Not at all 76 to 100 lbs. - Not at all 101+ lbs. - Not at all Bilateral Carry: < than 10 lbs. - Occasionally 10 to 25 lbs. - Occasionally 26 to 50 lbs. - Occasionally 51 to 75 lbs. - Occasionally 76 to 100 lbs. - Not at all 101+ lbs. - Not at all Physical Activity Frequency at which you would do the following in a typical day: Sitting (a continuous period of being seated) - Frequently Standing (for sustained periods of time) - Frequently Walking (moving about on foot to accomplish tasks) - Frequently Bending/Stooping (downward and forward) - Occasionally Crawling (moving about on hands and knees or hands and feet) - Not at all Climbing/Walking Stairs (ascending or descending) - Frequently Reaching (extending arms in any direction) - Frequently Crouching/Squatting (bending the body downward and forward by bending leg and spine) - Occasionally Kneeling (bending legs at knee to come to rest on knee(s)) - Occasionally Balancing (maintaining body equilibrium to prevent falling) - Occasionally Repetitive Motion (substantial movement (motions) of the wrists, hands, and/or fingers) - Continuously Trunk Rotation (movement in any direction, whether standing or sitting, with at least one foot stationary and in contact with the floor) - Occasionally Pushing/Pulling (using upper extremities to press against or draw or tug) - Occasionally Handling (applying pressure to an object with the fingers and palm) - Continuously Fingering (picking, pinching, typing; working primarily with fingers and not whole hand) - Continuously Talking (expressing or exchanging ideas by means of the spoken word) - Occasionally Driving (the control and operation of a fork lift) - Frequently Desk Work (tasks generally performed at a desk, including use of a computer, printer, fax machine, telephone and other office equipment) - Frequently Use of tools (safely operate equipment needed for receiving, conveying, stocking, packaging, and shipping parts) - Frequently Hearing (perceiving the nature of sounds at normal speaking levels) - Continuously Exposure (to adverse weather & temperature conditions) - Occasionally Travel (travel needed to perform job duties) - Frequently Additional Information The table above represents the range of activities that take place over the course of the “average” work day for this position. Daily variations can occur depending on the volume and type of customer orders; volume of incoming product received; the weather; and the needs of Border States and its customers. The pay range for this position is $32.94 per hour to $42.40 per hour, depending on experience. Our History Border States is a leader in the electrical supply distribution industry with approximately 130 locations in 31 states. Our employee-owners are second to none in delivering top-notch customer service and in demonstrating extra-ordinary people skills. We are one of the largest independent electrical distributors in the United States providing products and services to the construction, industrial and utility industries. Border States has a competitive benefit package and is a 100 percent employee-owned company. Employee-ownership is a significant part of our culture and our success stems from the dedication of our employee-owners. We practice open-book management and our employee-owners are empowered with clearly defined levels of authority to be innovative and decisive, allowing us to respond quickly to the needs of customers. Employee-owners understand their roles in the success of the company and care about customers’ needs, which drives our focus on adding value to everything we do. We recognize that not all customers are the same and each has specific requirements. Our employee-owners understand these diverse needs and have the commitment, resourcefulness and flexibility to outperform all others. ValuesAs a Border States employee-owner, you’re responsible for living our mission, service philosophy and service standards. Our PurposeWe believe unstoppable businesses shouldn't go it alone. We are owners - of relationships, of outcomes, of every moment these unstoppable businesses need to deliver. Service PhilosophyWe earn customer loyalty and confidence by caring about their needs and adding value to everything we do. Service StandardsBorder States employee-owners are competent, accurate, responsive, and engaged . Your careerJoin an experienced team at one of the largest electrical distributors in the United States. What are you waiting for? Border States has a competitive benefits package which includes but is not limited to: Health, Dental and Vision BenefitsAccident, Critical Illness, Hospital IndemnityFSA & HSAEmployee Stock Ownership Plan (ESOP)Disability Benefits401(k) Retirement PlanLife InsuranceEmployee Assistance ProgramPaid HolidaysPaid Volunteer TimePersonal Leave time and more!Border States provides bonuses to their employee-owners upon the achievement of branch and company goals. Equal Opportunity For All It’s not just the law. It’s something we’ve believed in since our founding. We value the diversity of all of our employee-owners and will always be an equal opportunity employer. Drug Free/Smoke Free workplace Employment may be contingent on the offered candidate successfully passing one or more of the following pre-employment screenings: Criminal background check (required for all positions) Motor Vehicle Record (MVR) check (required for positions involving driving) Drug testing The MVR check and drug testing vary by role and will be communicated to the offered candidate during the onboarding process and as applicable.