Payroll Administrator

Job Description

Job Description

Payroll Administrator

Full Time | Days | On-Site

Masonic Villages of Pennsylvania - Elizabethtown Campus - is immediately hiring for a Payroll Administrator.

With over 145 years of providing award-winning care and services across the state of PA, Masonic Villages is driven by our Mission of Love to assist individuals in realizing their potential and enjoying the highest possible quality of life.

Why Choose Masonic Villages:

Each campus is supported by dedicated leaders who are fully invested in our Mission of Love and hiring like-minded individuals who are committed to providing heartfelt customer service and contributing to our team environment. We offer a comprehensive benefits and perks package to our employees supporting a premium employment experience, including but not limited to:

• Comprehensive industry-leading benefits package ***
• Vacation Time/Flex Time and Paid Holidays ***
• Discounted Grocery gift cards
• Discounts for onsite Daycare
• Free Gym and Pool Membership ***
• Paid lunch break ***
• Cell phone discounts, shoe discount and discounted tickets for movies, theme parks, hotels, and MORE!
• Employer matched Retirement Savings with free financial planning ***
• Employer - sponsored Employee Assistance Program (EAP)
• A commitment to growing our next generation of professionals with tuition and educational reimbursement/leadership and mentorship programs available.

Key: *** = Full Time & Part Time Regular Staff Only

As a Payroll Administrator, you will carry out our Mission of Love by preparing bi-weekly payroll and associated functions for all entities.

Our Payroll Administrator is responsible for the following:

• Process and calculate payroll, including wages, taxes, benefits, garnishments, direct deposits, and other employee deductions in compliance with organizational policies and regulations.
• Maintain and validate payroll records and system data, including new hires, terminations, deductions, direct deposit information, and payroll master files to ensure accurate and timely payroll processing.
• Execute payroll disbursements and related payments, including employee direct deposits, manual checks, tax deposits, garnishments, retirement contributions, and other payroll-related obligations.
• Review, audit, reconcile, and validate payroll and timekeeping data from multiple systems (Workday, UKG/Kronos, WellSky, HR) to ensure accuracy, policy compliance, and proper accounting.
• Administer payroll adjustments, leave and disability pay processes, benefit eligibility reviews, alternate pay rates, annual rate increases, and other specialized payroll transactions.
• Research, troubleshoot, and resolve payroll issues, employee pay inquiries, wage verifications, and payroll policy questions for employees, managers, supervisors, and external agencies.
• Prepare, distribute, and maintain payroll reports, W-2s, resident gift checks, audit documentation, tax reports, cost reports, and other payroll-related records and communications.
• Support payroll system administration by testing, troubleshooting, and implementing upgrades, integrations, enhancements, and regulatory changes within UKG/Kronos and Workday.
• Train supervisors, managers, and timekeepers on payroll processes, timekeeping systems, and company pay policies while supporting departmental meetings and initiatives.
• Provide backup leadership for payroll operations, assist with tax reporting and reconciliations, participate in payroll-related continuing education, and support special projects as assigned.

What You Need as a Payroll Administrator:

• High school graduate or equivalent.
• Minimum five years' experience.
• FPC or CPP certification preferred.
• Experience with electronic time and attendance required
• Working knowledge of Federal, State and Local Tax Regulations.
• Proficiency in computer operations. Demonstrated experience with Microsoft Office Suite to include spreadsheet development and data analysis functionalities. Efficient management of digital files and databases. Experience with cloud-based collaborative tools (e.g., Microsoft Teams, SharePoint) preferred.
• Possess exceptional communication skills, demonstrate a high degree of adaptability, and exhibit meticulous attention to detail. Have a collaborative mindset with strong teamwork capabilities, the ability to think critically, a commitment to professional growth as a curious and continuous learner, and the negotiation and persuasive skills necessary to influence key stakeholders and drive business outcomes.
• Demonstrates strong time management skills by effectively prioritizing tasks, managing competing demands, and consistently meeting deadlines as assigned. Maintains accountability for deliverables, proactively communicates progress, and ensures timely completion of responsibilities in alignment with team and organizational goals.

We are proud to be an equal opportunity employer.