Human Resource Generalist

Job Description

Job Description

 

Human Resources Generalist

Title : Human Resources Generalist

Reports To : Associate Director of Human Resources

Schedule : Mon-Fri, Daytime Flexible. Some night and weekend occasional event work.

Union Representation: no

Job Classification : Full time, Non-Exempt

Compensation: $26 - $28 per hour

 

Position Overview:

The Human Resources Generalist plays a key role in supporting the daily operations of the Human Resources department through recruitment, onboarding, employee record management, benefits administration, compliance support, and HR-related administrative functions. This position serves as a primary point of contact for applicants and employees and helps ensure an efficient, positive employee experience throughout the employment lifecycle. The ideal candidate is self-directed, organized, positive, and thrives in a fast-paced environment.

 

Position Responsibilities:

 

Recruitment & Onboarding

• Coordinate full-cycle recruitment activities including posting positions, reviewing applications, scheduling interviews, conducting initial candidate screens, and preparing hiring documentation.
• Coordinate background checks, employment verifications, and other pre-employment requirements.
• Prepare offer letters and onboarding materials.
• Facilitate new hire orientation and onboarding processes.
• Track and meet recruiting metrics and maintain applicant tracking records.
• Participate in job fairs and recruitment events as assigned.
• Maintain accurate and confidential personnel and recruitment files.

Employee Records & HR Administration

• Process employee lifecycle transactions including hires, transfers, promotions, status changes, leaves of absence, and separations.
• Maintain employee records, personnel files, and HRIS data with a high degree of accuracy and confidentiality.
• Prepare employment verification requests and HR correspondence.
• Conduct periodic audits of personnel files and HR records.
• Assist employees with HR-related questions and requests.

Benefits, Leave Administration & Payroll Support

• Support enrollment and administration of employee benefit programs.
• Assist employees with benefit-related questions and leave requests.
• Coordinate leave administration and maintain appropriate documentation.
• Prepare and process payroll-related employment changes and supporting documentation.
• Ensure accurate employee information is maintained in payroll and HR systems.

Employee Relations Support

• Support employee engagement and retention initiatives.
• Promote a positive and inclusive workplace culture.

Union Environment Support

• Support HR leadership in maintaining positive labor-management relationships.
• Assist with documentation and administrative activities related to collective bargaining agreement processes.
• Ensure compliance with established labor policies and procedures.

 

Workers' Compensation & Safety Administration

• Assist with workers' compensation claims and maintain required documentation.
• Serve as a liaison between the HR Associate Director, employees, supervisors, insurance carriers, and third-party administrators.
• Monitor claim activity and ensure timely reporting and follow-up.
• Lead safety committee meetings, setting agendas and execute safety initiatives.

Compliance & Reporting

• Assist with compliance with federal, state, and local employment laws and regulations.
• Maintain required employment documentation including I-9 records.
• Prepare reports and documentation for audits, regulatory agencies, and internal stakeholders.
• Support implementation and communication of HR policies and procedures.

General HR Operations

• Maintain HR systems, databases, and tracking tools.
• Assist with special projects and departmental initiatives.
• Provide administrative support to the Human Resources Department as assigned.
• Perform other duties as assigned.

Work Schedule & Location

This is an in-office position, with flexibility for occasional remote work or adjustments to daily schedule as operational needs allow.

Core working hours fall between 7:00 a.m. and 7:00 p.m., with flexibility in start and end times.

 

Required Qualifications:

 

Experience

• Bachelor's degree in human resources, Business Administration, or related field.
• Minimum of 2-3 years of Human Resources experience, with demonstrated experience in recruiting, onboarding, employee records management, and HR administration preferred.
• Experience in a nonprofit, housing, healthcare, or human services environment preferred.
• Experience working in a union environment preferred but not required.

Technical Skills

• Exceptional attention to detail and commitment to accuracy.
• Proficiency in Microsoft Office Suite and HRIS systems.
• Experience maintaining confidential employee information and personnel records.
• Ability to prepare professional correspondence, reports, and employment documentation.
• Knowledge of employment laws and HR compliance requirements.
• Experience supporting benefits administration and leave management preferred.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Ability to work independently while contributing effectively as a team member.
• Demonstrated commitment to providing exceptional internal customer service.