Senior Payroll Specialist

Senior Payroll Specialist $80000 - $95000 per year | Irvine, CA | Hybrid | Permanent A bit about us: We are a rapidly growing startup seeking the first Senior Payroll Specialist to support our next phase of growth. Why join us? Competitive Compensation + Benefits 5% 401K Match Join a scaling company where your work has visible impact from day one Help develop and design the AR/AP processes This role is designed to evolve into a management position in 1-2 years Collaborative culture. A high-performing team that rolls up its sleeves together and celebrates wins together Exposure to broader finance transformation projects as the company scales Job Details Note: This is a hybrid role, with an expectation of working in the Irvine office 3–4 days per week. What You’ll Do Own bi-weekly, multi-state payroll processing. Review payroll for accuracy, including earnings, deductions, taxes, commissions, bonuses, and garnishments. Partner with HR and the payroll provider to manage payroll cycles and resolve issues. Process off-cycle payments, manual checks, retroactive adjustments, and corrections. Monitor multi-state payroll tax requirements and registrations. Serve as the Finance administrator for the payroll system. Maintain payroll records and documentation for compliance and audits. Manage year-end payroll activities, including W-2s, bonuses, and tax reconciliations. Reconcile payroll to the general ledger and resolve variances. Prepare payroll journal entries and account reconciliations. Record monthly and quarterly bonus and sales commission accruals. Assist with month-end and year-end close, including accruals, prepaids, and account analysis. Support internal and external audits with reconciliations and documentation. Identify opportunities to improve payroll and accounting processes. Assist with ad hoc financial analysis and Finance initiatives. Help build scalable payroll and accounting processes as the U.S. organization grows. What We’re Looking For

1. Bachelor’s degree or an Associate’s degree in Accounting or Finance
2. Has 5+ years of experience in finance and/or accounting.
3. Experience processing and auditing multi-state payroll
4. Working knowledge of multi-state payroll tax, wage and hour compliance, and payroll accounting principles.

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