Recruiting Coordinator

Job Description

Job Description

Job Summary: 

We are looking for an organized, detail-oriented Recruiting Coordinator to support our Talent Acquisition team throughout the hiring process. In this role, you will be the operational backbone of recruiting — scheduling interviews, managing candidate communications, maintaining data in the applicant tracking system (ATS), and ensuring a smooth, professional experience for every candidate. This is a great opportunity for someone who thrives in a fast-paced environment, enjoys working cross-functionally, and wants to build a career in talent acquisition or human resources.

Duties and Responsibilities:

• Schedule and coordinate phone screens, interviews, and debrief sessions across multiple time zones and calendars.
• Serve as the primary point of contact for candidates, providing timely updates and a positive interview experience.
• Maintain accurate and up-to-date candidate records in the applicant tracking system (ATS).
• Post job openings across internal and external job boards and career sites.
• Coordinate travel, lodging, and expense reimbursement for candidate on-site interviews as needed.
• Partner with recruiters and hiring managers to ensure interview panels are aligned and prepared.
• Support offer letter preparation, background check initiation, and pre-onboarding logistics.
• Track recruiting metrics (time-to-fill, source of hire, pipeline volume) and prepare regular reporting.
• Assist with employer branding efforts, including career fairs, campus recruiting events, and social media postings.
• Continuously identify opportunities to improve recruiting processes and candidate experience.

Education and Experience:

• 1–3 years of experience in recruiting coordination, HR, administrative support, or a related field.
• Bachelor's degree preferred, or equivalent combination of education and experience.

Knowledge, Skills and Abilities:

• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent written and verbal communication skills.
• High attention to detail and comfort working with data and scheduling logistics.
• Experience with an applicant tracking system (e.g., Greenhouse, Lever, Workday) is a plus.
• Proficiency with calendar tools and productivity software (Google Workspace or Microsoft Office).
• Ability to maintain confidentiality and exercise sound judgment with sensitive information.
• A collaborative, service-oriented mindset and genuine interest in the candidate experience.

Work Environment:

• The noise level in the work environment is usually moderate as the employee works in an open-floor office environment, in an individual workstation, using a telephone and computer.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

• Must be able to remain seated for extended periods, work at the computer several hours a day, five days a week.
• Regular use of a computer and other office machinery, such as printers and copy machines.
• Occasional movement around the office.
• Frequent communication via telephone.

Neumo Summary:

With the backing of four decades of public sector expertise and corporate capability, Neumo has successfully supported government services. Neumo was honored and recognized for four (4) consecutive years as a GovTech 100 Company representing the top 100 companies focused on making a difference in and selling to state and local government agencies across the United States.

Neumo is committed to helping communities thrive and brings a wealth of experience combined with innovation. Today, Neumo offers more administrative and financial support to government officials than any other organization. And with a responsive, client-focused approach, we foster partnerships that give our customers the certainty they need to accomplish more.

Neumo offers a competitive benefits and compensation package and are looking for team members who will thrive in our dynamic environment.

Neumo is an Equal Opportunity Employer. Selection for a position will be made without regard to race, religion, national origin, sex, political affiliation, marital status, non-disqualifying physical handicap, and age.