Executive Administrative Specialist

Executive Administrative Specialist – Submarine Security ProgramSalary Range: $110,000 to $130,000 Annually Location: Washington, D.C.Position Summary: RPI Group seeks an Executive Administrative Specialist to support all aspects of program development and management for the Submarine Security Program. This role provides executive-level administrative support to leadership, manages classified and unclassified communications, and coordinates travel, security documentation, and facility operations within a TS/SCI environment.Responsibilities:Coordinate, draft and execute travel orders and vouchers for the Director and Deputy Director, and make arrangements incidental to official business in the Defense Travel SystemArrange lodging reservations, vehicle rentals, and provide logistical information for all TDY locationsCoordinate unclassified itineraries with points of contact for all leadership travelReceive and route incoming mail and correspondenceEdit, format, and disseminate classified and unclassified correspondenceMaintain a log of received documentation and data as needed and control documents and packages up to the TS/SCI levelTransfer approved data from classified and unclassified networks for approved transmissionMaintain security logs of incoming and outgoing classified materialsMaintain complex meeting and travel schedules for the Director and Deputy Director and answer and route phone calls in a professional mannerTransmit security clearance and classified visit certificationsEnsure all required records are maintained and submitted in an accurate and timely mannerComplete required forms and documents in accordance with government policy and regulationsManage the logistics associated with all facilities used by the organization to include GENSER and SCI spaces, including coordinating routine cleaning and maintenance schedules, managing reportable equipment inventories, coordinating IT services and equipment, and managing facilities and supply purchasesSubmit, monitor, and coordinate visit access requests with appropriate government and program security offices (SSRs/SSOs) for member visits requiring SECRET or higher clearancesVerify GENSER clearances of visitors using DISSQualifications & Skills:Top Secret Security Clearance with SCI eligibilityStrong analytical and writing skillsProficient in Microsoft Office Suite, DTS, SharePoint, and DISS5–7 years of executive level supportWriting skills, reporting skills, supply management, scheduling, Microsoft Office skills, organization, time management, travel logistics, verbal communicationStrong leadership skills, flexibility, resilience, and problem-solving abilityAbility to gain consensus among stakeholders and manage sensitive and confidential situationsRPI Group, Inc. is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.