Conference and Program Manager, CES

Conference And Program Manager

Engineering a world of possibilities

The Conference and Program Manager serves as one of the principal interfaces with clients in the process of planning and executing all events hosted by Conference and Event Services (CES). Events include short courses, conferences, symposia, seminars, workshops, or other similar endeavors. This role will coordinate and manage under minimal supervision multiple pre and post aspects of events including gathering financial information for budget development and reporting, marketing, logistics, communication with attendees, and provides an on-site leadership presence to ensure the event represents the quality of Colorado School of Mines (Mines). The Conference Manager will directly support Payne Institute events on campus. This role will serve as the primary backup for the Summer Conference Manager. This position reports to the Assistant Director of Conferences, within the division of Finance, Administration and Operations. The Event Manager will supervise student assistants and/or RA/GA hired for specific event support. For large-scale conferences and symposia, the Event Manager may serve in either a lead or support position as assigned by the Assistant Director. This is a full-time, 12-month professional exempt position. Work hours will include weekdays, as well as some evenings and weekends with opportunities to work remote.

Primary Duties

• Event Logistics Management
• Event Systems Management
• Marketing and Communications
• Budget Management
• Training and Documentation Management

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimal Level of Education and Experience:

• Bachelor's degree from an accredited four-year institution of higher education (demonstrated and progressive experience in event management can be substituted for degree on a year for year basis)
• Two or more years of experience in event management
• Proficiency in event management software such as Cvent or EventsAir
• Proficiency in Microsoft Office Suite
• Customer service experience with strong interpersonal, communication, and relationship-building skills

Preferred level of Education and Experience:

• Four or more years event management experience
• Experience developing and managing event/conference budgets

Salary and Benefits

$65,000 - $67,000 annual salary rate

Mines takes into consideration a combination of candidate's education, training and experience as well as the position's scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

• Flexible health and dental care options
• Generous sick/vacation time: 13 paid holidays per year including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

How to Apply

Complete an online application (personal information, demographic information, veteran status) by visiting the Conference and Program Manager, CES posting.

• Candidates must be currently authorized to work in the United States. Visa sponsorship is not available for this position.

• This posting may be used to fill more than one vacancy based on business needs.

• References will not be contacted until later in the selection process and you will be informed before that contact is made.

Application review will begin July 20, 2026. This posting will close July 19, 2026 at 11:59 p.m. and applications will not be reviewed after that date. Successful completion of a background investigation is required for this position.