Contracts Coordinator

Contracts Coordinator Exciting new role within our Contract Management Team. The successful candidate will manage a portfolio of clients, log jobs and plan labour, schedule and coordinate engineers for reactive works and maintenance tasks, maintain the in-house database, update systems for invoicing, inform clients of completed works and arrange further works or quotations. Responsibilities Logging of calls/jobs on software systems Allocations of purchase orders or work orders to our in house maintenance teams or approved supply chain Updating PPM schedules & Reactive Works ensuring jobs are closed down efficiently and accurately to allow them to be invoiced correctly. Ensure jobs are completed on time and all paperwork is submitted to ensure the task is closed down on the relevant system. Producing quotations to be sent out to various clients Completing jobs and costing them to allow them to be invoiced Dealing with client request via the telephone and e-mails. Database maintenance (access codes, contacts etc) Ensure engineer utilisation records are maintained and reported. Qualifications Essential Microsoft office suite (Excel, Word & Outlook) Experience of working in a co-ordination/administration role The ability to multi-task. Excellent telephone manner Good communication and team working skills. Excellent customer service skills Desirable Planning experience Advanced excel skills Database experience Use of help desk software Experience of working within a facilities maintenance, building services or property maintenance environment. General Requirements Must be flexible and prepared to work varied hours to meet client deadlines Ability to work unsupervised, under pressure and to deadlines Must have excellent communications skills Please note we are not a call centre Benefits 25 days annual leave plus bank holidays. Employment type: Full-time. Location: South Wales. #J-18808-Ljbffr