Fleet Manager

POSITION SUMMARY:

Reporting to the Fleet and Safety Manager, the Fleet Manager is responsible for overseeing the management and operation of the fleet. They will develop and implement strategies, policies, and safety programs, while also maintaining accurate records and preparing reports on fleet performance. This position will leverage strong fleet management knowledge, decision‑making skills, data analysis abilities, safety commitment, and financial acumen to make data‑driven decisions to enhance operational efficiency. The Fleet Manager will support the Fleet and Safety Manager with vehicle fleet and operations and acts as a liaison between the internal team and outside vendors.

REQUIREMENTS AND RESPONSIBILITIES :

Fleet Management:

• Oversee s the overall management and operation of the fleet, including vehicles, drivers, and maintenance.
• Develop s and implement s efficient fleet management strategies and policies to optimize fleet utilization and minimize costs.
• Ensure s compliance with local, state, and federal regulations related to vehicle safety and licensing.
• Plan s , review s , and approve s vehicle maintenance, repairs, and inspections to ensure fleet reliability and minimize downtime.
• Monitor s and analyze s fleet performance, including fuel consumption, vehicle utilization, and maintenance expenses.
• Collaborate s with the supply chain department and vendors to maintain a reliable supply for fleet‑related resources.
• Coordinate s with the Safety team to promote a culture of safety within the fleet program .
• Maintain s accurate and up‑to‑date records, including vehicle maintenance logs, driver records, and compliance documentation.
• Stay s up to date on industry trends, regulations, and technological advancements to implement relevant changes and improvements in fleet management practices.
• Prepare s regular reports and presentations on fleet performance, costs, and operational efficiency for management review.
• Coordinate s with other departments, such as operations, projects, and finance, to ensure the seamless integration of fleet operations with overall business objectives.
• Identifi es and implement s cost‑saving measures, such as optimizing fuel efficiency, streamlining maintenance processes, or exploring alternative transportation options.
• Manage s relationships with external stakeholders, such as insurance providers, regulatory agencies, and vehicle manufacturers, to ensure compliance and access to necessary resources.

Driver and Vehicle Administration:

• Administer s the processing and maintenance of vehicle documents including reports, registration, and insurance cards.
• Manage s vehicle inspections, maintenance records, performance monitoring, and record keeping.
• Ensure s drivers' adherence to FMCSR's (Federal Motor Carrier Safety Regulations) when applicable.
• Verif ies that all team members in company vehicles are adhering to rules, regulations, and policies.
• Manage s vehicle change requests, transfers, and coordinate registration renewals.
• Manage s fuel card maintenance, distribution of license plates to fleet vehicles, and distribution of insurance ID cards.
• Monitor s vehicle fuel fraud alerts and conduct investigations accordingly.
• Manage s the transportation of vehicles across Service Centers.
• Ensure s preventive maintenance tasks are being completed timely on vehicles.
• Coordinate s vehicle sales, pick‑ups, terminations, and remarketing.
• Add s and remove s company drivers from various systems, as needed.
• Review s and approve s parts and labor on vehicle repair requests.
• Monitor s accident claims and provide s guidance to the leadership team .
• Manage s and track s rental vehicles.
• Maintain s live vehicle related reports such as new vehicle status, rentals, fleet spend, downtime , and utilization
• Act s as a liaison between the insurance company and fleet company.
• Print s vehicle bar code labels for new vehicles and when plates/Service Centers change.

Other Responsibilities:

• Prepare s and distributes educational materials.
• Review s existing policies and procedures and provide s recommendations for changes and improvements.
• Adhere s to all rules and regulations.
• Routinely conduct s risk assessments and enforce s preventative measures.
• Identif ies process bottlenecks and offer timely solutions.
• Participate s in accident and incident review boards.
• Perform s other duties as assigned by the Supervisor.

COMPETENCIES:

To perform this job successfully, the Fleet Manager must be intrinsically motivated, able to problem solve, detail‑oriented, and able to stay on task. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Strong knowledge and experience in fleet management practices, including vehicle maintenance, logistics, regulatory compliance, and cost optimization.
• Effective decision‑making, problem‑solving, and communication skills are essential.
• Capability to analyze fleet data, identify trends, and make data‑driven decisions to improve operational efficiency, reduce costs, and enhance fleet performance.
• Knowledge of Regulations and Compliance.
• Demonstrates a commitment to safety and the ability to develop and implement safety programs, policies, and procedures to ensure a culture of safety within the fleet.
• Proficiency in financial management, budgeting, and cost control to optimize fleet operations and manage expenses effectively.
• Experience in building and maintaining relationships with suppliers, manufacturers, and service providers to ensure timely and cost‑effective delivery of fleet‑related resources.
• Strong interpersonal and communication skills to effectively collaborate with cross‑functional teams, including supply chain, operations, finance, and senior management. The ability to communicate clearly and build relationships with external stakeholders is also important.
• Familiarity with fleet management software, telematics, and other technological tools used to track and manage fleet performance. Ability to leverage technology for data analysis, reporting, and process optimization.
• Excellent proficiency in MS Office (experience with Excel required, Bower BI a plus).
• Flexibility to adapt to changing circumstances, prioritize tasks, and effectively resolve challenges and issues that may arise in fleet management operations.
• Strong organizational skills to manage multiple tasks, deadlines, and priorities efficiently.
• Commitment to ethical behavior, professionalism, and compliance with company policies and regulations.

EDUCATION AND EXPERIENCE:

• Two (2) or more years of experience as a Fleet Manager or similar role.
• Understanding of DOT compliance requirements is highly desirable.

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Disclaimer:This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

EEO Statement:J&J Snack Foods Corp.is an equal opportunity employer and prohibits discriminatory employment actions against, and treatment of, employees and applicants for employment based on actual or perceived Federal, State and local laws that prohibit employment discrimination on the basis of race, color, age, national origin, ethnicity, alienage, religion or creed, gender, gender identity, pregnancy, marital status, sexual orientation, citizenship, genetic disposition or characteristics, disability or veteran's status, sex offenses, prior record of arrest or conviction, genetic information or predisposing genetic characteristic, status as a victim or witness of domestic violence, sex offenses or stalking and unemployment status.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self‑identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in J&J Snack Foods’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A \"disabled veteran\" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service‑connected disability.

A \"recently separated veteran\" means any veteran during the three‑year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An \"active duty wartime or campaign badge veteran\" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An \"Armed forces service medal veteran\" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.