Administrative Coordinator (Sustainability Coordinator)

Position Summary Performs a variety of administrative duties to support the Manager of Sustainability. Position Specific Responsibilities/Accountabilities 1. Create and maintain a professional office environment that will promote the efficiency of daily operations for the Manager of Sustainability. Compose memos, and routine office memoranda, transcribes notes. 2. Work with Conference and Event Services to schedule event space. Oversees all aspects of event coordination for on campus Sustainability events. 3. Review and approve all time cards for student employees working for the Sustainability department. Coordinator must adhere to university policies in place for time-sheet recording use. 4. Effectively represents the Sustainability department by constantly upgrading marketing tools and department website with the most current information and statistics. 5. Handles sensitive or confidential information. 6. Helps manage records and processes for the LMU Bike Shop and LMU Garden. 7. Coordinates and maintains communication plan with campus community. Works with Marketing and Communications to send frequent publications about Sustainability events, and statistics. 8. Assists Manager of Sustainability with tracking metrics and creating reports to survey annual progress. 9. Develop working relationship with other sustainable campuses to stay connected with Sustainability programming across other universities. 10. Represent LMU Sustainability within Facilities Management community and at professional organizations or associations, serve on committees as required. 11. Perform other duties as assigned. Loyola Marymount University Expectations Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service. Requisite Qualifications • Typically a high school diploma or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes. • Minimum two years office work experience in an administrative setting. Previous experience in time keeping system highly desired (Workday). • Demonstrated knowledge in the principles of organization. • Knowledge of various aspects of facilities operations. • Knowledge and understanding of a university environment, both organizationally and politically. Ability to work as part of a team. • Ability to communicate well with a diverse population of faculty, staff, students, all levels of administrators, and others using tact and diplomacy at all times. • The use of equipment and facilities. • Ability to simultaneously work on multiple tasks with varying deadlines. • Demonstrated ability to solve problems and flexibility in handling last minute changes. • Ability to work a flexible schedule (nights, weekends, and holidays). • Applies basic knowledge of concepts, practices, and procedures to varied situations. • Exemplary communication skills (both written and oral). • Highly developed coordination and communication skills. • Demonstrated computer competency and preferably knowledgeable in Microsoft Office Suite. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position. Applicants should submit the following materials: Cover Letter Resume #HERC# /#HEJ# Staff Regular Salary range $23.51 - $29.38 Salary commensurate with education and experience. Please note that this position may not be eligible for visa sponsorship now or in the future. Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit for more information.) Founded in 1911, Loyola Marymount University is a Carnegie classified R2 institution rooted in the Jesuit and Marymount traditions. We are committed to fostering a diverse academic community rich in opportunity for intellectual engagement and real-world experience. We enroll an academically ambitious, multicultural, and socioeconomically diverse student body. We recruit, retain and support a diverse faculty committed to excellence in teaching, research, scholarship and creativity. Our three campuses are rooted in the heart of Los Angeles, a global capital for arts and entertainment, innovation and technology, business and entrepreneurship. LMU is a unique and rewarding place to work. As you consider your employment opportunities with our institution, we encourage you to take the time to learn about the university community and how it distinguishes us from other places of employment. We are proud of the programs, benefits and services we provide our community. We strive to ensure an inclusive environment in all aspects of campus life that fosters a strong sense of trust and mutual respect. EEO Statement Loyola Marymount University is an equal employment opportunity employer and prohibits unlawful discrimination on the basis of race, religious creed (including religious dress and grooming practices), color, national origin (including language and language use restrictions), ancestry, disability (mental and physical) including HIV and AIDS, legally protected medical condition (cancer-related or genetic characteristics), denial of Family and Medical Care Leave, marital status, sex (including pregnancy, childbirth, breastfeeding or related medical condition), gender, gender identity, gender expression, age 40 or over, military or veteran status, sexual orientation, genetic information or any other bases protected by federal (including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990), state or local law. The University does not discriminate on these bases, or any other basis protected by law, in the administration of any of its education or admissions policies, scholarship or loan programs, athletics, and other school-administered policies and programs, or in its employment policies and practices. All University policies, practices, and procedures are administered in a manner consistent with LMU's Jesuit identity and character. To learn more about the University's Statement of Non-Discrimination policy and related grievance procedures, click here. To report questions or concerns about sex-based discrimination, please contact View email address on click.appcast.io or View phone number on click.appcast.io. To learn more about Federal & State Employment Notices, click here: