Executive Assistant

Executive Assistant

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Executive Assistant based in the United States.

As an Executive Assistant, you will play a pivotal role in supporting senior leadership and ensuring seamless executive operations within a fast-growing, mission-driven organization. This is a high-impact position where you'll manage complex schedules, coordinate strategic initiatives, and facilitate communication across multiple teams. You'll serve as a trusted partner to executive leaders, helping them stay focused on high-priority objectives while maintaining exceptional operational efficiency. Success in this role requires outstanding organization, discretion, adaptability, and proactive problem-solving in a dynamic remote environment. If you thrive in fast-paced settings and enjoy enabling executive success, this is an excellent opportunity to make a meaningful contribution.

Accountabilities

• Provide comprehensive executive support by managing complex calendars, scheduling priorities, coordinating meetings, and anticipating leadership needs across multiple executives.
• Organize domestic and international travel arrangements, prepare detailed itineraries, and ensure executives are equipped with briefing materials, agendas, and relevant documentation for meetings.
• Draft professional correspondence, monitor action items, and follow up on key initiatives to ensure timely execution and effective communication.
• Coordinate leadership meetings, board preparation, company events, and executive offsites, including logistics, vendor management, and operational support.
• Process expense reports, maintain organized executive documentation, and support onboarding activities for senior leaders.
• Collaborate closely with cross-functional teams and fellow executive assistants while handling confidential information with professionalism, integrity, and sound judgment.
• Continuously identify opportunities to improve administrative processes, streamline workflows, and enhance executive operations.

Requirements

• 5+ years of experience supporting C-suite executives, preferably within a fast-paced, high-growth, startup, or healthcare-related environment.
• Demonstrated ability to manage multiple executive calendars, competing priorities, and changing schedules with exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills, including experience drafting executive-level communications and interacting with internal and external stakeholders.
• High emotional intelligence, strong interpersonal skills, and the ability to build trusted relationships across all levels of an organization.
• Proven ability to handle highly confidential information with discretion, professionalism, and sound judgment.
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive), Slack, Zoom, and other modern collaboration tools.
• A proactive, resourceful, and solutions-oriented mindset with the ability to anticipate challenges before they arise.
• Experience within healthcare, health technology, or mission-driven organizations is considered an advantage.

Benefits

• Competitive annual salary ranging from $85,000 to $125,000, based on experience and location.
• Comprehensive medical, dental, vision, life, and long-term disability insurance, plus Flexible Spending Account (FSA) and 401(k).
• Flexible paid time off, company holidays, floating holidays, holiday shutdown periods, and paid parental leave.
• Health and wellness stipend, home office reimbursement, and professional development support.
• Equity through stock options.
• Fully remote work environment with flexibility and opportunities to collaborate across a growing organization.
• The chance to contribute to a purpose-driven organization focused on expanding access to high-quality behavioral healthcare.