Secretary (Office Automation)
Internal Revenue Service
Duties
The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.
- Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.
- Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.
- Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.
- Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.
- Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.
STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Secretary (Office Automation) in Long Beach, CA vacancy
- ...skills Strong written and verbal communication skills High level of discretion and professionalism Advanced proficiency in Microsoft Office Ability to manage multiple priorities with minimal supervision Preferred Experience in Healthcare Bachelor’s degree or equivalent...Work at officeRemote workFlexible hours
Advanced Medical Management, Inc.
Long Beach, CA3 days ago $70k
...executive assistant role or a similar position is a Must Have. - Strong organizational and communication skills. - Proficiency in office software is a must, and your multitasking abilities will be put to good use. - Discretion and respect for confidentiality are qualities...Work at officeRemote workFlexible hours1 day per weekScaleJet
Long Beach, CA4 days ago- ...organized with exceptional follow-through Comfortable managing shifting priorities and ambiguity Advanced proficiency with Microsoft Office, Google Workspace, and executive communication tools High level of discretion and confidentiality Proactive and resourceful Thick-...Work at officeFlexible hoursShift work
Alliance Resource Group
Long Beach, CA2 days ago - ...statements. Work with Finance to reconcile monthly revenues and expenses. Prepare deposits and make bank deposits as needed. Order office supplies and assist with administrative projects. Qualifications and Experience High school diploma or equivalent. Three to five years...Work at office
Ronald McDonald House Charities International
Long Beach, CA6 hours ago $80k - $125k
...leadership, ensuring seamless daily operations and supporting strategic initiatives Act as a liaison between the C-suite corporate officer(s), executive team, Board of Directors, investors, and key external stakeholders, representing Rocket Lab at the highest levels Manage...Work at officePermanent employmentLocal areaFlexible hoursRocket Lab
Long Beach, CA1 day ago- ...luncheons, hotel reservations and travel plans Serves as recording secretary for committee(s), scheduling meetings, distributing materials,... ...REQUIRED EXPERIENCE/KNOWLEDGE, SKILLS & ABILITIES: 5-7 years office/clerical experience 3-5 years experience with Microsoft...Work at officeRemote job
$20 - $30 per hour
...perform other duties as assigned. Required Qualifications: Working knowledge of medical terminology. Strong knowledge of Microsoft Office Systems (i.e. Word, Excel, etc.) and with an EMR system, HCHB is preferred. Must have professional and customer-service-driven...Work at officeHourly payFull timeFlexible hours$25 per hour
...Cardiology Office SecretaryProvides secretarial and administrative support services such as preparing correspondences in final form, receiving visitors, scheduling meetings, maintaining personnel and general department files and conducting special projects to the COR...Work at officeTorrance Memorial
Torrance, CA2 days ago$25 - $33.44 per hour
...and financial responsibilities, as needed. Resolves complaints and answers questions requiring a knowledge of specific departmental office procedures and general hospital procedures. Organizes other medical record documents using established systems. Types, files...Work at officeTorrance Memorial
Torrance, CA18 hours ago- ...Haves ~ Front desk experience and customer service experience ~12+ years of healthcare scheduling, patient access, or front office experience ~ Healthcare or medical office scheduling experience ~ Strong customer service and patient communication skills ~...Work at officeContract work
Apolis
Torrance, CA3 days ago $30 - $32 per hour
...Prior experience using Electronic Health Records (EHR) systems for documentation and coordination of care Proficiency with Microsoft Office Suite (Word, Excel, Teams) and/or cloud-based communication platforms (e.g., Slack, Zoom) Bilingual in English and Spanish, or...Work at officeHourly payLocal areaShift workNight shiftWeekend workAfternoon shift$37.53 - $45.41 per hour
...of executive-level support experience Strong skills in organization, communication, and project management Proficient in Microsoft Office and office systems Ability to handle confidential information with discretion Part time hours working 32 hrs per week, will increase...Work at officeHourly payPart timeUltimate Staffing
Gardena, CA4 days ago- ...enhances the quality of service and care offered to patients, respective providers, and fellow colleagues. Lead by example, maintains office presence and highest level of professionalism.Dress & present appropriately from head to toe at all times; business casual attire...Work at officeCasual workPrivate practiceLocal areaImmediate startShift work
California Skin Institute Management LLC
Torrance, CA3 days ago - ...Comfort working independently in a mostly remote environment while remaining responsive and accountable. Proficiency with Microsoft Office, Google Workspace, calendar systems, digital filing systems, and general office technology. Ability to work in person in El...Work at officeRemote workHome office2 days per week1 day per week
Insight Global
Torrance, CA1 day ago - ...Financial and business awareness Strong follow-through Clear and professional communication Ability to work effectively with field and office personnel Adaptability in a fast-paced environment Exceptional attention to detail Ability to remain composed while managing...Work at officeFull timeContract workFor contractorsFor subcontractor
Confidential Jobs
Compton, CA4 days ago $90k - $130k
...exist at every level. The Team The Executive Operations team supports the Chief of Staff and senior leadership. The team ensures the Office of the Chief of Staff and related executive functions run smoothly, enabling leadership to focus on high-priority technical,...Work at officePermanent employmentValar Atomics
Torrance, CA2 days ago- ...facility agreements, coordinate preventive maintenance schedules, and ensure compliance with health and safety standards. Responsible for office and building supplies, and serve as dual control for all building, desk, and office keys. Exercise discretion in vendor selection,...Work at officeCasual workRemote workMonday to FridayAfternoon shiftEarly shift
Socket
Cerritos, CA5 days ago - ...diligently Experience in a professional services environment is a plus Advanced calendar management expertise Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Required Skills Outstanding customer service abilities Superior organizational skills...Work at office
Talentry LLC
Cerritos, CA18 hours ago - ...Description We are looking for a diligent Office Administrator to manage office's daily operations with a background in Waste Management or land fill is needed. They must provide administrative support to various teams. The ideal candidate will be organized, proactive...Work at officeFull time
Essel
Long Beach, CA1 day ago - ...array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local...Work at officeContract workTemporary workLocal areaImmediate startRemote workRelocationCarson, CA7 days ago
$29.04 - $43.56 per hour
...problem-solving skills ~ Ability to manage multiple priorities in a fast-paced healthcare environment ~ Proficiency in Microsoft Office Suite and healthcare systems/platforms ~ Comfortable with public speaking, possess effective presentation skills Preferred...Work at office$21 - $22.25 per hour
...HIPAA rules & regulations preferred. Knowledge of medical terminology. Medical Oncology preferred. Proficiency in Microsoft Office, Word, Excel, and Internet. Excellent customer service skills. Excellent verbal and written communication skills. Required...Work at officeHourly pay$25 - $32.46 per hour
The Unit Secretary works cooperatively with all members of the health care team in performing clerical and receptionist duties and assists... .... Orders and maintains all unit inventory; including forms, office supplies and drug testing materials. In conjunction with the nursing...Work at officeDaily paidImmediate startShift workWeekend work$65k - $70k
...across departments and international stakeholders Project & Office Coordination Assist with strategic projects and follow up on... ...Qualifications ~5+ years of Executive Assistant, Executive Secretary, or high-level administrative support experience ~ Native-level...Work at officeFull timeMonday to FridayFlexible hours$19 - $22 per hour
...Office Clerk (1pm-09:30pm)Detection Time Verificationa. Process detention requestsb. Validate all request and present findings to managementOOCL Street Turnsa. Collect all OOCL hand ticketsb. Prepare OOCL street turn spreadsheet and summit to OOCLc. Process ESI/container...Work at officeAdminService Inc
Long Beach, CA6 hours ago- ...seeking an Executive Assistant to provide high-level administrative, operational, and logistical support to the Chief of Staff and the Office of Executive Operations. The ideal candidate is organized, discreet, proactive, and thrives in a fast-paced, high-stakes...Work at office
$18 - $20 per hour
...Ready for Your Next Office Opportunity? Office Clerk Carson & Compton, CA $18.00–$20.00 per hour ACS Staffing is building our applicant pool for our current Office Clerk opportunities with client companies in Carson and Compton. If you're bilingual in English and Spanish...Work at officeHourly payACS Staffing Inc
Long Beach, CA1 day ago$45k
...Busy office seeks an EXPERIENCED administrative professional who is Organized and energetic, with superb interpersonal skills for our office. An Office Assistant to perform a variety of administrative and clerical tasks like answering phones, filing, typing, scanning,...Work at officeTemporary workCaterpillar
Long Beach, CA3 days ago$24 - $34.02 per hour
...queues and prioritizes job functions to ensure timely follow-up on patient accounts.Submits over the counter payments to the Business Office staff for deposit to the medical center's account.Receives and answers inquiries from patients and insurance companies regarding...Work at officeTorrance Memorial
Torrance, CA1 day ago- Large Business & International (LB&I) WHAT IS LARGE BUSINESS & INTERNATIONAL (LB&I)? A description of the business units can be found at: Position(s) are to be filled in following area(s): ~ LBI - Eastern Compliance Practice Area (ECPA), Withholding Exchange &...Work at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Secretary (Office Automation). Be the first to apply!
Related searches
- front office administrator Long Beach, CA
- law secretary Long Beach, CA
- front office assistant Long Beach, CA
- office secretary Long Beach, CA
- secretary Long Beach, CA
- administrative secretary Long Beach, CA
- church secretary Long Beach, CA
- building automation manager Long Beach, CA
- automation project manager Long Beach, CA
- automation controls Long Beach, CA