Development Coordinator - Commercial Real Estate

JOB DESCRIPTION:

This fast-paced, multi-faceted role supports development operations across the Tempe office and in coordination with the Milwaukee corporate headquarters. The successful candidate will bring exceptional communication skills, a real estate and/or legal background, and the organizational acumen to serve as a trusted partner to senior leadership, including direct support to the CEO when working from the Arizona office.

DUTIES & RESPONSIBILITIES:

Development Support

• Assist with contract administration, due diligence, transaction closing, entitlement applications, investment funding coordination, loan closings, lease proposals, marketing plans, and special projects.
• Prepare proposals, term sheets, letters of intent, correspondence, and other materials; maintain appointment schedules, meeting agendas, minutes, and travel arrangements for development leadership.

Administrative and Executive Support

• Prepare, proofread, and edit correspondence, reports, and presentations; maintain audit trails and coordinate deliverables with the marketing team.
• Serve as the primary administrative liaison between the Arizona office and corporate headquarters across marketing, accounting, leasing, financing, and risk management functions.
• Provide direct support to executives when working from the Arizona office.

Document and Contract Management

• Prepare and route contracts for approval; manage legal document originals, digital records, version control, and coordinate all RFPs, RFQs, and RFIs with the marketing team.
• Maintain all development job files per the company Development File System and coordinate offsite archiving.

Event Planning

• Plan and execute company-sponsored events including groundbreakings, openings, and broker events within specified budgets, coordinating vendors and logistics.

Additional Responsibilities

• Perform other projects and duties as assigned by management in support of company objectives.

QUALIFICATIONS:

• Three to five years of experience in an executive administrative, legal, or commercial real estate environment required.
• Bachelor's degree in business, real estate, legal studies, or a related field preferred.
• Expert business writing and composition skills with strong attention to detail.
• Proficiency in Microsoft 365 including Excel, Outlook, PowerPoint, Teams, and Word.
• Ability to manage competing priorities and work independently with a high degree of professional discretion; demonstrated ability to handle sensitive and proprietary information in compliance with company policy and confidentiality obligations.
• Familiarity with commercial real estate development processes and software systems strongly preferred.

PHYSICAL & WORK CONDITIONS:

• Ability to sit or stand for extended periods; lift and move packages up to 10 to 15 pounds
• 100% On-site role in our Phoenix area office with occasional adjusted hours for coverage, events, or operational needs.