Office Administrator

Office Administrator

The Office Administrator will be responsible for coordinating all administrative activities related to the set up and ongoing operations of our office. This includes vendor coordination, office set up, documentation, compliance support and general administrative duties. The ideal candidate is proactive, organized, and comfortable wearing multiple hats in a fast-evolving environment.

What You'll Do

Office Setup & Coordination

• Assist leadership with office lease, procurement, and vendor management (IT, utilities, furniture, supplies, etc.).
• Coordinate logistics for setting up the physical office including space planning, furniture installation, and equipment setup.
• Manage vendor and service provider relationships to ensure timely delivery and installation.

Administrative & Operational Support

• Organize and maintain company records, correspondence, and filing systems (digital and physical).
• Support entity formation documentation, business registration, and compliance tracking.
• Handle incoming and outgoing communication mail, email, phone calls, and scheduling.
• Assist in creating internal policies and office procedures as the organization grows.
• Manage inventory of office supplies and maintain budgetary control.

HR & Onboarding Support

• Support the HR function by coordinating recruitment schedules, onboarding new hires, and maintaining employee records.
• Help set up payroll systems, benefits enrollment, and compliance documentation (as applicable).

Finance & Vendor Coordination

• Process invoices, expense reimbursements, and petty cash management.
• Liaise with accountants, consultants, and external service providers for bookkeeping and compliance needs.

General Support

• Assist management in ad-hoc projects and provide administrative support to various departments.
• Contribute to building a positive office culture and ensuring a productive work environment.

What You'll Bring

• Bachelor's degree in Business Administration, Management, or a related field.
• 2+ years of administrative operations experience (startup or small business experience a plus).
• Bilingual in English and Korean preferred.
• Strong organizational and multitasking skills, with excellent attention to detail.
• Proficient in MS Office, Google Workspace, Notion, Slack; experience with project management or accounting tools a plus.
• Comfortable leveraging AI assistants and automation tools to optimize workflows.
• Ability to handle confidential information with discretion.
• Self-starter with a proactive approach and ability to work independently in a fast-paced setup environment.

Why Join Us

• Base Salary: USD 65k - 80k / year
• High-performance, high-reward culture
• Join a fast-moving startup shaping the next generation of viral brandcreator collaboration.
• Full healthcare provided
• Mobile/Cell phone allowance support

Location

• Based at Popow Inc. Office of LA county in California
• Office Location : MAR VISTA, LA county

The base salary for this position is between $65,000.00 and $80,000.00 per year. Actual compensation will depend on a variety of factors, including qualifications, experience, and location. This position may also be eligible for additional compensation and benefits, including an annual incentive bonus, medical/dental/vision insurance, life insurance, PTO/FTO, and a 401(k) plan with company match.

Equal Employment Opportunity Employer:

Popow is committed to providing equal employment opportunities to all individuals. We do not discriminate in employment decisions on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other status protected by applicable federal, state, or local laws.