Payroll Specialist

Job Summary Payroll Processing and Data Accuracy: The Payroll Specialist is responsible for accurately and timely processing employee payroll disbursements using ADP Workforce Now and Workforce Manager. This includes maintaining the accuracy of the payroll database and reviewing weekly timecards for completeness and accuracy. Deductions, Withholdings, and Supplemental Pay: This role processes all deductions and withholdings in accordance with employee elections and applicable government regulations. The Payroll Specialist also processes training pay, commissions, and bonus payroll as directed by management. Reporting and Support: The Payroll Specialist prepares various reports and regulatory forms and provides support to employees and management on payroll-related matters. Duties and Responsibilities Payroll Data Management: Enter, maintain, and process payroll information with strict attention to detail and accuracy, including hourly rates, salaries, commissions, bonuses, other compensation, hours worked, paid leave, holidays, deductions, withholdings, address changes, and other employee payroll data. Payroll Deductions and Payments: Ensure accurate end-to-end processing of multi-state payroll deductions, including taxes, benefits, charitable contributions, and other deductions. Issue or reissue physical checks, replacement checks, or direct deposits related to payroll corrections or final discharge payments. Compliance and Employee Records: Maintain compliance with federal and state record keeping requirements, including I-9, E-Verify, electronic personnel files in Document Cloud, unemployment claims, statutory state reporting forms, Work Opportunity Tax Credit reporting, and Department of Labor forms. Employee Changes in ADP: Process new hires, transfers, terminations, and personnel changes in ADP accurately and timely. Issue Resolution and Communication: Research and resolve payroll issues and discrepancies, and communicate effectively with employees, managers, supervisors, and ADP support personnel. Timecard Review and Payroll Readiness: Review weekly employee timecards for accuracy and completeness. Verify hours worked, overtime, paid time off, and attendance records. Identify and correct discrepancies before payroll processing, coordinate with supervisors and employees to resolve timekeeping issues, maintain accurate records, and meet weekly payroll deadlines. Punch Corrections: Ensure required backup is received for all punch corrections and assist with corrections as needed. Employee Support: Handle employee phone calls regarding PTO, insurance, paychecks, and deductions. Answer questions about navigating ADP time management software. Payroll System Troubleshooting: Create and manage cases as needed to troubleshoot payroll software issues. Work Environment and Team Support: Work independently and collaboratively with minimal supervision in a high-volume, demanding, deadline-oriented environment. Assist team members as workflow demands and provide coverage for human resource specialist duties or regional payroll processing during vacations and periods of increased workload. Reporting: Create ad-hoc payroll reports as needed. Additional Duties: Perform other duties as assigned. Requirements Qualifications Minimum of 3–5 years of experience managing high-volume, multistate payroll. Certified Payroll Professional designation preferred. Experience with online payroll systems; ADP Workforce Now and Workforce Manager preferred. Proficient with Microsoft Office Suite or related software. Knowledge of federal, state, and local payroll taxes and applicable payroll labor laws. Strong organizational skills and attention to detail. Must meet the legal age requirements to work in the applicable state, city, or town. English language proficiency required to support effective communication and customer service. Must be punctual and maintain reliable time and attendance. Demonstrate honesty, integrity, and respect when interacting with customers, coworkers, vendors, and supervisors. Maintain a professional appearance and conduct. Must provide reliable transportation to and from work. Strong interpersonal, communication, organizational, and follow-through skills. Physical Requirements Ability to sit for extended periods while working at a desk and using a computer. Ability to lift up to 15 pounds as needed. Ability to work effectively and remain composed in a fast-paced, deadline-driven environment. Ability to see and hear effectively. Ability to work a full-time schedule. Benefits Competitive Compensation Package and Benefits. #J-18808-Ljbffr