Human Resources Generalist NIJC

The National Immigrant Justice Center (NIJC) advances human rights and due process for immigrants, refugees and asylum seekers through direct legal services, impact litigation, advocacy and public education . Headquartered in Chicago with offices in Washington, DC, Indiana and San Diego, NIJC's team of 100 attorneys, paralegals and professionals, along with 2,000 pro bono attorneys, is at the forefront of immigration reform.

Summary:

The Human Resources Generalist supports NIJC's Human Resources operations by assisting with recruitment, onboarding, employee relations, HR compliance, training coordination, reporting, and day-to-day HR inquiries. This is a newly created position designed to strengthen HR infrastructure and expand support across the organization. As NIJC continues to grow, this role offers opportunities to develop deeper expertise , take on increased responsibility, and contribute to building more consistent and equitable HR processes.

Essential Duties and Responsibilities:

• Supports full-cycle recruitment, including posting positions, screening applicants, coordinating interviews, and assisting with offer processes.


• Facilitates onboarding and offboarding, ensuring timely completion of documentation, system setup, and orientation tasks.


• Responds to HR inquiries from staff and supervisors, providing guidance on policies, procedures, and general HR matters.


• Assists with maintaining HR records, including personnel files, training documentation, and compliance-related materials.


• Coordinates required trainings and tracks completion through NIJC's learning management system.


• Supports employee relations by documenting concerns, assisting with follow-up, and escalating issues as appropriate .


• Helps maintain and update HR policies, templates, and standardized documents.


• Assists with salary determination documentation, job description updates, and staffing change processes.


• Generates reports and supports data tracking related to recruitment, turnover, training, payroll, and other HR metrics.


• Ensure confidentiality, compliance, and adherence to legal and organizational standards in all HR practices.


• Other duties may be assigned.

Competencies:

• HR Knowledge: Understanding of HR practices including recruitment, onboarding, employee relations, and compliance. Ability to interpret policies and apply them consistently.


• Communication: Strong verbal and written communication skills. Ability to communicate clearly with staff, supervisors, and external partners.


• Reasoning Ability: Ability to solve practical problems, manage multiple tasks, and adapt to changing priorities in a fast-paced environment.


• Technology Knowledge/Skills: Proficiency with HRIS systems and Microsoft Office applications and comfort working with HR systems, reporting and managing databases.

Qualifications:

• Education & Experience: Bachelor's degree . At least 2–3 years of experience in Human Resources or a related administrative role preferred. Experience working in nonprofit or mission-driven environments is a plus.


• Language Skills: Strong verbal and written communication skills. Spanish fluency preferred but not .


• Other Requirements: Excellent organizational and communication skills, attention to detail, and ability to manage multiple deadlines. Ability to maintain confidentiality and handle sensitive information with discretion.

Physical Abilities Statement:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to remain in a stationary position for 50% of the time.


• This position occasionally requires moving about the inside of the office to access filing cabinets, office machinery, etc.


• Constantly operates a computer and other office productivity machinery, such as a copy machine.

It is the policy of NIJC not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status. In compliance with federal law, all persons hired will be to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire .

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