Secretary- Senior High School

Plano ISD School Office Aide

Pay Grade: 735 (Min $16.85 per hr) Work Days: 188

Primary Purpose: Facilitate the management of student matters and records in coordination with the office manager.

Qualifications:

Education/Certification: High school diploma or equivalent Notary Public certification (preferred)

Special Knowledge/Skills: Effective organization, communication and interpersonal skills Ability required to follow procedures and operate machines regularly used in performing job tasks Willingness to execute written employment contract with Plano ISD

Experience: One year of clerical experience in a public education environment (preferred)

Major Responsibilities and Duties:

Respond to routine requests, and refer calls, inquiries and visitors to appropriate staff (teacher, counselor or principal)

Work with students, parents and teachers to maintain effective communication

Prepare and maintain all records dealing with students as required by the Texas Education Agency, including new students, withdrawals, attendance and student files

Maintain recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, training plans, etc.

Requisition supplies, printing, maintenance or other services

Maintain recordkeeping system to monitor use of all office equipment

Record daily official attendance and student count, and distribute absence and tardy letters

Act as school receptionist by taking and distributing messages for staff and after school transportation in a timely manner

Responsible for visitor access into the building; maintain and monitor school security

Assume responsibility for the school clinic in absence of nurse

Collect assignments for extended absences

Provide day-to-day leadership to office aides and volunteers

Monitor and record Child Safe line daily

Give tours to prospective families, students and realtors

Maintain school calendar (scheduling campus activities, PTA functions, lease of building through administration office)

Record all trades and maintain medical trades and absences

Follow all rules, regulations and policies of Plano ISD and follow directives from supervisor

Follow attendance policy as assigned by supervisor

Perform other functions that may be assigned by the administration and/or supervisor

Equipment Used: Computer, typewriter, printer, copier, calculator and fax machine

Working Conditions:

Mental Demands: Reading and ability to perform basic arithmetic; work with frequent interruptions, ability to communicate effectively (verbal and written); ability to operate computer; maintain emotional control under stress

Physical Demands/Environmental Factors: Frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds