Accounting Manager

Reports to: Director of Finance & Accounting Employment Type: Full-time FLSA Status: Exempt

OUR MISSION

Nickey Kehoe is committed to building a category-defining and enduring company and culture. We believe in creating a sanctuary from chaos by creating spaces that are grounding and beautiful.

OUR VALUES

We believe in the necessity and value of a diverse and inclusive work environment, where employees are celebrated for their unique perspectives and our differences are seen as an opportunity to learn and grow. We aspire to build a team of long-tenured, successful employees who love what they do. They work hard, are passionate about the company and their role, are enthusiastic collaborators with teammates, have high personal standards for excellence and accomplish important work. Bring deep, hands-on knowledge of accounts payable to a growing, post-funding finance function, paired with the reconciliation discipline to keep the AP subledger, the general ledger, and the monthly close in sync. You will understand the full AP cycle in Bill.com end to end, invoice intake, GL coding, approval routing, and payment processing, and bring supervisory oversight and review to that function, while owning payroll administration, supporting the monthly close, and producing lender-grade schedules. You will partner across production, buying, and the warehouse on vendor terms, purchase-order matching, and payment timing. This is an accounting-manager track: responsibilities expand into broader close and accounting ownership as the role grows.

DUTIES INCLUDE:

Accounts Payable and Bill.com (primary) Maintain deep, hands-on working knowledge of the full AP cycle in Bill.com: invoice intake, GL coding, approval routing, and payment runs (ACH, check, and card), with day-to-day processing carried out within approval workflows and policies set by the Head of Finance. Manage the Bill.com Inbox against the entered and unpaid queues so nothing is lost between received and paid, and keep the Bill.com sync to QuickBooks Online clean and current. Perform Bill.com reconciliation as a core monthly control: reconcile the AP subledger in Bill.com to the QuickBooks Online general ledger, tie Bill.com payment activity to bank clearing, and resolve any Bill.com-to-GL variance so the two never drift. Run three-way match (purchase order, receipt, invoice) against the inventory and PO system and Shopify before any payment is released. Identify and eliminate duplicate payments and overpayments. Prepare a written control total for every payment run before cash is released. Manage the card programs and the payment-method split (inventory on Brex, operating expenses on Amex) and reconcile all card activity to the GL. Maintain the vendor master and vendor deposit and milestone terms, and own the 1099 vendor process; lead a vendor-terms cleanup and keep it governed going forward. All new vendor additions and payment runs require secondary review and sign-off from the Head of Finance. Build and maintain a weekly AP aging and cash-requirements and payment projection that feeds cash deployment decisions. Hold supervisory oversight of day-to-day accounts payable processing, while retaining hands-on fluency in the mechanics of the function. Accounting and Month-End Close (secondary, growth) Support month-end close: AP accruals, prepaids, and inventory-in-transit, prepared timely and accurately. Complete month-end account and balance-sheet reconciliations and prepare and post manual journal entries, using root-cause analysis to resolve reconciling items. Prepare and reconcile intercompany accounts and eliminations across the company's entities, ensuring intercompany balances agree and are fully supported each close. Review corporate credit card coding and employee reimbursements for policy compliance and correct GL coding; use judgment and root-cause analysis to resolve coding issues and vendor balance discrepancies. Assist with inventory and deferred-revenue tie-outs and freight-in and landed-cost capture, coordinating with the production tracker. Help produce lender and borrowing-base schedules and support audit and field-exam readiness. Own payroll administration end to end: process payroll accurately and on time, maintain payroll records and the payroll system, and handle payroll journal entries and 401(k) funding and reconciliations. Payroll administration is a finance function distinct from the HR department. Own the payroll-admin function directly, and partner with the HR department to ensure payroll is processed accurately and on schedule and that employee data is current. Design and document scalable processes, SOPs, and internal controls (segregation of duties, approval thresholds) that raise accuracy without slowing the operation. Cross-Functional Partner with production (made-to-order), buying, and the warehouse on PO matching, receipts, and vendor communication. Serve as a reliable, responsive, solutions-oriented point of contact for vendors and internal teams. Other duties as assigned by manager.

QUALIFICATIONS & KEY ATTRIBUTES:

8+ years of accounts payable and accounting experience including full-cycle AP ownership, with 2+ years at a senior, lead, or accounting-manager level. Hands-on Bill.com fluency is required: full-cycle AP processing in Bill.com plus Bill.com-to-general-ledger reconciliation. QuickBooks Online required. Strong to advanced Excel (MS Excel and Google Sheets). Bachelor's degree in accounting or finance. Demonstrated reconciliation discipline: subledger-to-GL, bank, and credit-card reconciliations, and a track record of resolving duplicates and discrepancies. Experience in inventory-heavy and multi-entity environments, including intercompany accounting and reconciliations; fluent in three-way match, purchase orders, and vendor deposits. Solid GAAP fundamentals and month-end close experience (accruals, prepaids, journal entries, account and balance-sheet reconciliations). Payroll administration experience: processing payroll, payroll journal entries, and 401(k), with the ability to own payroll admin as a function separate from the HR department. Exposure to multi-state sales and use tax, experience with multi-currency vendors, and ownership of the 1099 process. Polished, highly organized, and self-directed, with the maturity to bring order to a low- structure, fast-scaling environment and the initiative to challenge the status quo to drive process improvement. Preferred Qualifications Retail, wholesale, furniture, CPG, or made-to-order and custom manufacturing exposure. Multi-entity and intercompany accounting; deferred revenue; landed cost; lender or borrowing-base reporting. Shopify, Brex, and expense-management platform experience; Power Query or Power BI a plus. ERP migration or systems-implementation experience. Supervisory experience (accounting-manager track). Familiarity with AI tools and models and their use in day-to-day accounting and AP tasks highly preferred. Python or other scripting/automation experience a nice to have. What Success Looks Like (First 90 Days) In the first 60 days, work hands-on in the AP queue to clear the backlog, correct miscoded and duplicate items, and stand up the reconciliation cadence for the function. AP is fully current and reconciled in Bill.com, with the Bill.com subledger tied to the general ledger. A reliable weekly AP aging and payment projection is in place and trusted. Duplicate-payment and overpayment risk is eliminated, with a written control total on every payment run. The monthly close is supported with clean, timely AP schedules and reconciliations.

VALUES & BENEFITS:

401(k) + Company Matching Competitive Paid Time Off Generous Employee Discount Parental Leave Benefits Monthly Office Lunches Community Volunteering The annual base salary range for this position is $95,000-$110,000 . Actual compensation within this range will be based on a variety of non-discriminatory factors, including location, job level, prior experience, and skill set. As an Equal Opportunity Employer, it is our highest priority that no employee or applicant is discriminated against on the basis of race, color, gender, national origin, sexual orientation, gender identity or expression, citizenship, veteran status or any other characteristics protected by law. Upon request to View email address on click.appcast.io and consistent with applicable laws, Nickey Kehoe will provide reasonable accommodations to individuals with disabilities who need assistance in the application and hiring process. California Job Applicant Privacy Notice Nickey Kehoe collects and processes personal information of California residents who apply for a job with us. This includes identifiers (name, address), professional or employment information, and sensitive personal information (such as government-issued IDs for background checks) to evaluate your candidacy, for legal compliance, and to improve our recruitment efforts. For more details about your rights, the categories of information we collect, and our privacy practices, please review our Privacy Policy . #J-18808-Ljbffr Nickey Kehoe