Administrative Associate

Job Title

Shift: Monday Friday, 8am to 4:30pm

Work Arrangement: On-Site Department: Surgery Administration

Facility: Capital Region Medical Center 1125 Madison Street, Jefferson City, MO

Compensation: Base Pay Range: $16.68 to $26.31 per hour, based on experience

About The Job

MU Health Care is looking for a highly organized, proactive professional who thrives in a fast-paced environment and enjoys being the person others rely on to keep operations running smoothly. The ideal candidate is a strong communicator who can balance multiple priorities, exercise sound judgment, and confidently navigate complex situations with discretion and professionalism. Success in this role requires curiosity, critical thinking, and the ability to analyze information and identify solutions independently. At MU Health Care, you'll have the opportunity to contribute to work that supports our mission of delivering exceptional care and service every day.

About Mu Health Care

MU Health Care is proud to be named one of Forbes' Best-in-State Employers seven years in a row, and that's largely a result of the incredible culture and team we've built. At MU Health Care, we have an inspired, hard-working and collaborative environment driven by our mission to save and improve lives. Here, we believe anything is possible and rally around solutions. We celebrate innovation and offer opportunities to be a part of something bigger to have a voice and role in the work that is serving our community and changing the field of medicine.

Our academic health system the only in mid-Missouri is home to seven hospitals, including the region's only Level 1 Trauma Center and region's only Children's Hospital, as well as over 90 specialty clinics. Here you can define your career among our many clinical and nonclinical positions with growth, opportunity and support every step of the way.

Employee Benefits

Health, vision and dental insurance coverage starting day one

Generous paid leave and paid time off, including ten holidays

Multiple retirement options, including 100% matching up to 8% and full vesting in three years

Tuition assistance for employees (75%) and immediate family members (50%)

Discounts on cell phone plans, rental cars, gyms, hotels and more

See a comprehensive list of benefits here.

Detailed Job Description

Manages calendars for managers or leaders, proactively scheduling meetings and resolving conflicts.

Prepares and tracks meeting materials, agendas, and action items to ensure follow-through.

Drafts, edits, and responds to correspondence independently on behalf of leaders or teams.

Prepares and delivers reports, presentations, and summaries using organized and synthesized information.

Tracks, analyzes, and reports data to support operational and departmental decision-making.

Reconciles and monitors accounts or financial activity, identifies discrepancies, and resolves routine issues.

Supports and maintains human resources processes including onboarding, payroll coordination, and HR documentation.

Builds, generates, and interprets reports using departmental systems and tools.

Coordinates elements of projects, events, or initiatives, ensuring alignment of timelines and stakeholders.

Collaborates with cross-functional teams, vendors, and external partners to support operations.

Resolves routine problems independently and escalates complex issues as appropriate.

Prioritizes and manages workload based on deadlines, competing priorities, and business needs.

Maintains and improves existing processes, identifying opportunities for efficiency or quality gains.

Provides informal guidance, training, and workflow support to less experienced staff.

Utilizes multiple systems and tools, including reporting platforms, to manage workflows and deliver outputs.

Handles moderately sensitive information with discretion and in accordance with policies.

May complete unit/department specific duties as outlined in department documents.

Required Qualifications

High school diploma or an equivalent combination of education and experience from which comparable knowledge, skills and abilities can be acquired.

Two (2) years of office-related experience.

Physical Demands

The physical demands described here are representative of those that must be met with or without reasonable accommodation. The performance of these physical demands is an essential function of the job. The employee may be required to ambulate, remain in a stationary position and position self to reach and/or move objects above the shoulders and below the knees. The employee may be required to move objects up to 10 lbs.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.