Administrative Assistant I

Job Description

Job Description

Administrative Assistant I

Job Closes: 08/28/2026

GENERAL SUMMARY

Provides administrative support functions and facilitates communication to department(s). Performs receptionist duties as needed.

Safety is #1 at the River Authority: We expect every employee: to 1) Strictly follow safety policies, rules, and safe work methods. 2) Promptly correct or report safety hazards or unsafe conditions. Immediately report injuries for prompt diagnosis and treatment. 3) Make regular suggestions for safety process improvements to support continuous safety improvement.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Provides exemplary customer service by phone, in-person, or email, and serves as the first point of contact for guests, visitors, and employees. Addresses any questions or concerns; refers callers or visitors to other services and/or resources when appropriate.
• Performs administrative support functions for multiple departments and managers, including data management for programs and activities related to the organization.
• Assists in and/or prepares correspondence, reports, bids, purchase orders, contracts, billing, and other documents related to ongoing programs and activities.
• Assists with business processes including detailed budget tracking and maintenance.
• Maintains the electronic records filing system and serves as a member of the agency-wide records liaison team.
• Prepares agendas, meeting minutes, forms, reports, spreadsheets, tables, and other department-related documents.
• Oversees departmental purchasing including travel-related expenses and supplies.
• Performs purchasing card reconciliation and review.
• Coordinates events and related travel arrangements, as assigned.
• Assists in maintaining fleet vehicles by addressing any complaints and scheduling required maintenance.
• Performs related work as required.

SUPERVISORY REQUIREMENTS

• This position does not directly supervise any employees.

MINIMUM QUALIFICATIONS

Required Education and Experience

• High School diploma or G.E.D. equivalency, and two (2) years’ experience in administrative support; or a combination of experience and education that results in the required knowledge, skills, and abilities.

Required Licenses or Certifications

• None

Must have and maintain a valid driver’s license and an insurable driving record.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

The requirements listed below are representative of the knowledge, skills, and abilities required to successfully perform the essential functions of this position.

Knowledge of:

• Current office practices and equipment, including applicable software
• Microsoft Office Suite
• Principles and practices of administrative functions and records management

Skills and Abilities:

• Some experience in an office environment may be preferred but not always required
• Strong organizational and communication skills
• Ability to handle multiple tasks simultaneously
• Ability to handle confidential information with discretion
• Adapting to changing priorities and deadlines
• Establishing and maintaining effective working relationships
• Ability to handle confidential information with discretion
• Must be able to function in a principle-based organization that has a culture built on character and SARA Core Values of Stewardship, Integrity, and Excellence.

WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS

Work Environment and Physical Effort: (check the appropriate box:)

Physical Effort Requirements

Work Environment

Sedentary

Medium

Heavy

Good: Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.

Satisfactory: Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.

Disagreeable: Frequent exposure to unpleasant environmental conditions and/or hazards. Majority of work performed outside or with exposure to risk.

Sedentary: Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Medium: Exerting up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.

Heavy: E xerting up to 100 pounds of force occasionally, up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.

WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS continued

Work Locations: (select one frequency choice for each location listed:)

Work Environment Locations

Work Locations: Indicate how often the work requires the employee to be in the following types of environments:

Seldom or Never

Sometimes

Frequently or Often

Office or similar indoor environment

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Outdoor environment

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Street environment (near moving traffic)

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Construction site

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Confined space

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Vehicle

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Warehouse environment

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Other: (Specify: )

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Exposures: (select one frequency choice for each exposure listed:)

Exposures

Exposures: Indicate how often the work requires the employee to be exposed to the following environmental exposures.

Seldom or Never

Sometimes

Frequently or Often

Extreme cold (below 32 degrees)

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Extreme heat (above 100 degrees)

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Communicable diseases

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Moving mechanical parts

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Fumes or airborne particles

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Poison ivy, wasps, snakes, and other natural hazards

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Toxic or caustic chemicals or substances

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Loud noises (85+ decibels such as heavy trucks, jack hammers, construction)

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Other: (Specify: )

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San Antonio River Authority is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity.

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