Accounts Receivable / Accounts Payable Specialist

Accounts Receivable / Accounts Payable Specialist – Remote | U.S. Hours

At Pavago, we're hiring an Accounts Receivable / Accounts Payable Specialist for one of our clients to support day-to-day accounting operations and ensure incoming and outgoing financial transactions are processed accurately and on time.

You'll take ownership of vendor invoices, customer billing, collections, payments, reconciliations, and financial documentation, helping maintain healthy cash flow and clean accounting records.

This role is ideal for someone who is highly detail-oriented, organized, comfortable working with high transaction volumes, and proactive about resolving discrepancies before they become larger issues.

Accounts Payable (AP)

• Review, code, and process vendor invoices accurately and on time.
• Enter invoices into accounting systems such as QuickBooks, NetSuite, Xero, SAP, or similar platforms.
• Schedule and coordinate payments through ACH, wire transfers, checks, or online payment systems.
• Reconcile vendor statements and investigate discrepancies.
• Process employee reimbursements and corporate credit card transactions.
• Maintain accurate vendor records and supporting documentation.
• Ensure payments are completed according to agreed terms.

Accounts Receivable (AR)

• Generate and distribute customer invoices accurately and on schedule.
• Record customer payments and reconcile incoming transactions.
• Monitor AR aging reports and identify overdue accounts.
• Follow up professionally with customers regarding outstanding balances.
• Respond to billing questions and help resolve invoice disputes.
• Support collections and payment arrangements when required.
• Track deferred or unearned revenue balances where applicable.

Reconciliations & Month-End Support

• Reconcile AR and AP subledgers with the general ledger.
• Match cash receipts and disbursements against bank activity.
• Investigate and resolve reconciliation differences.
• Assist with month-end close and accrual-related activities.
• Prepare weekly cash collection and disbursement reports.
• Ensure financial transactions are properly recorded and supported.

Compliance & Documentation

• Maintain accurate vendor and customer records, including W-9s, contracts, and payment terms.
• Keep financial documentation organized and audit-ready.
• Follow established internal controls and accounting procedures.
• Support accounting practices aligned with GAAP/IFRS requirements.
• Assist finance leadership with audit and reporting requests.

Cross-Functional Coordination

• Work with finance, sales, procurement, and operations teams to resolve billing and payment issues.
• Communicate professionally with vendors and customers.
• Investigate discrepancies and coordinate resolution across stakeholders.
• Help improve AR/AP workflows and documentation.
• Identify opportunities to reduce manual work and improve accounting efficiency.

What Makes You a Strong Fit

• You're highly detail-oriented and accuracy matters to you.
• You can manage large volumes of invoices and transactions without losing track of details.
• You're comfortable following up on overdue payments professionally.
• You can identify and resolve reconciliation discrepancies independently.
• You communicate confidently with vendors, customers, and internal teams.
• You balance speed with accuracy and compliance.
• You take ownership of issues through resolution.
• You work effectively in a remote accounting environment with minimal supervision.

Required Experience & Skills

• 2+ years of experience in Accounts Receivable, Accounts Payable, bookkeeping, or accounting operations.
• Hands-on experience with accounting software such as:
• QuickBooks
• NetSuite
• Xero
• SAP
• Similar accounting/ERP platforms
• Strong Excel or Google Sheets skills, including:
• VLOOKUP
• Pivot Tables
• Reconciliation workflows
• Experience processing vendor invoices and payments.
• Experience generating customer invoices and following up on collections.
• Understanding of AR/AP reconciliation processes.
• Strong written and verbal English communication skills.
• Excellent attention to detail and organizational ability.
• Ability to work aligned with U.S. business hours.

Nice to Have

• Multi-currency AR/AP experience.
• Experience with Bill.com, Tipalti, or similar AP/AR automation platforms.
• Familiarity with GAAP or IFRS accounting practices.
• Experience supporting month-end close.
• Experience in SaaS, professional services, real estate, manufacturing, or e-commerce.
• Experience supporting ERP migrations or accounting process improvements.

What a Typical Day Looks Like

Your day may include:

• Reviewing and processing new vendor invoices.
• Recording customer payments.
• Checking AR aging reports and following up on overdue accounts.
• Scheduling upcoming vendor payments.
• Reconciling vendor statements and accounting records.
• Investigating discrepancies between transactions and bank activity.
• Responding to vendor or customer billing questions.
• Updating accounting records and supporting documentation.
• Preparing cash collection and disbursement reports.
• Supporting the finance team with month-end close activities.

In short: you help ensure money coming in and going out is tracked accurately, processed on time, and properly documented.

What Success Looks Like

• Vendor and customer invoices processed accurately with minimal errors.
• AP payments completed within agreed payment terms.
• Reduced overdue AR balances and improved collection cycles.
• Accurate and timely account reconciliations.
• Reliable support during month-end close.
• Clean, complete, and audit-ready financial documentation.
• Fast resolution of billing and payment discrepancies.
• Strong relationships with vendors, customers, and internal stakeholders.

Why This Role Stands Out

• Hands-on ownership across both Accounts Receivable and Accounts Payable.
• Exposure to end-to-end accounting operations.
• Opportunity to work with U.S.-based businesses and accounting teams.
• Experience with leading accounting and ERP platforms.
• Opportunity to improve financial processes and automation.
• Fully remote working environment.
• Growth potential into Senior AR/AP Specialist, Staff Accountant, Accounting Operations, or Finance Operations roles.

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Assessment — AP/AR Reconciliation or Aging Report Exercise
• Client Interview
• Offer & Onboarding

What Happens After You Apply

Right after you apply, you'll receive an email invitation from Spark Hire to record your Intro Video. It's a short, self-recorded video completed on your own time, and it's the final step that completes your application.