Program Assistant II

Program Assistant IIGoldbelt Apex is seeking a Program Assistant II to support our client at the CDC at the Office of Domestic Violence Prevention (DVP). The Program Assistant II will provide comprehensive administrative, operational, and programmatic support to multiple branches.This role requires strong organizational skills, effective communication, and experience with federal administrative systems. The candidate will be responsible for timekeeping, travel coordination, meeting support, calendar management, onboarding/offboarding, and a range of office management tasks.ResponsibilitiesEssential Job Functions:Timekeeping and Attendance Support Provide accurate and timely timesheet and leave tracking for DVP staffReconcile leave discrepancies and provide guidance on timekeeping proceduresSupport staff in using CDC's time management systems and policiesTravel and Conference Coordination Manage domestic and international travel processes end-to-endEnsure timely travel approvals, troubleshoot travel issues, and process vouchersCoordinate conference attendance and approvalsEducate staff on CDC travel regulations and assist with travel projectionsOnboarding and Offboarding Coordinate onboarding of new hires including facility access, equipment, training, and list updatesFacilitate offboarding tasks such as systems access removal and profile updatesAdministrative and Operational Services Submit service and supply requests using CDC platforms (e.g., CONCUR, ICE, CCPS)Manage office supplies, mail distribution, and equipment maintenanceMaintain office files and support ad hoc operational needsCoordinate logistics and updates for internal forecasting toolsMeeting Management Schedule and manage logistics for in-person and virtual meetingsArrange room setup, audio/visual needs, handouts, and take meeting notesDocument Development Create documents using MS Word, Excel, and PowerPoint based on provided contentEnsure accuracy, formatting, and compliance with CDC standardsDraft routine communications and compile data reportsCalendar Management Maintain and update senior leadership calendars dailySchedule and track RSVPs for meetings, trainings, and eventsCoordinate virtual meeting logistics with strict confidentialityRecords Management Maintain federal records in accordance with CDC Records Management PolicyComplete required training on federal records annuallyEnsure all documentation complies with the CDC Records Retention scheduleQualificationsNecessary Skills and Knowledge:Ability to manage multiple tasks and changing prioritiesAbility to learn and become proficient in use of the CDC automated administrative systems.Ability to analyze administrative problems to identify significant factors, gather pertinent data, and recognize solutions.Ability to interact and provide assistance to government staff and customers around the world with the utmost courtesy and professionalismStrong analytical and organizational skillsExcellent project management experience requiredMust be tech savvy, strong computer skillsStrong written and verbal communication skillsCreative, innovative, and strategic thinking skillsStrong organizational, administrative, record keeping & time management skillsMinimum Qualifications:Bachelor's DegreeMinimum of 6 years related experience requiredExperience using CONCUR and TASNetExperience tracking time and attendanceExperience in-processing/onboarding employeesExperience supporting high level executives in Federal AgencyPreferred Qualifications:Previous CDC experiencePay and BenefitsAt Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.