Accounting Clerk

Package $21.68 - $30.34 to start, with $0 medical benefit package for you and family and a very generous 401a match This position is responsible to support the City of Merriam’s mission by providing a variety of routine to advanced administrative work for the Administration Department. This position actively interacts with members of the public and has a strong sense of customer service and discipline. Essential Functions Accounts Payable: Process invoices entered for payment; review for accuracy and appropriateness. Reconcile vendor statements, generate weekly checks, and assist staff with accounts payable or finance software questions. Document Management: Scan and archive all financial documents and support materials in Laserfiche. Vendor Management: Set up and maintain vendor master files; obtain W-9s and new vendor forms; distribute sales tax exemption and W-9 forms; generate and distribute annual 1099s to vendors and the IRS/State of Kansas. Purchasing and Requisitions: Verify purchase requisitions for approval and posting; maintain purchase order files; liquidate, adjust, or cancel POs as requested by departments. Accounting Entries and Utilities: Create and maintain accounts as needed. Process utility bills. Enter journal entries for payroll, transfers, bank adjustments, and budget amendments. Purchasing Cards: Administer full lifecycle of the City’s P-Card program, including issuances, terminations, cardholder limits, disputes, and fraud claims. Verify departmental entries, support staff with coding, and ensure compliance with purchasing policies. Cash Receipting and Deposits: Record and reconcile daily deposits for Admin, CD, PD, Court, and Parks & Recreation. Process refunds and receivables, prepare daily deposits, and reconcile deposit reports with bank records. Maintain petty cash. Project and Reconciliation Support: Maintain CIP project spreadsheets and reconcile with the accounting system. Perform revenue and non-operating bank reconciliations as needed. Financial Reporting: File reports from the accounting system; copy, bind, and distribute the monthly financial report, annual budget report, and ACFR. Audit Preparation: Prepare and organize workpapers; assist auditors annually. Certificates and Compliance: Maintain current Certificates of Liability and Worker’s Compensation Insurance for vendors. Travel Administration: Oversee travel reimbursements, receipts, and per-dem for City employees and Council members. Maintain travel records and ensure compliance with City and IRS requirements. Finance Software Training & Onboarding: Serve as the City’s finance software trainer for requisitions, POs, and expense reporting. Assist HR with onboarding new employees. Create and maintain training guides and job aids to ensure consistency. Administrative and Departmental Support: Provide clerical and project support to Finance staff. Serve as front desk backup, assist the public, and respond to department requests. Periodic Tasks: Process and email vendor and PO data to Smart Procure. Renew and distribute City tax exemption certificate. All other duties as assigned. Knowledge, Skills, and Abilities Working knowledge and skill in operation of computers and modern office practices and procedures. Ability to maintain effective working relations with employees, other departments, officials and the public. Ability to maintain accurate records and type/enter data accurately. Ability to communicate effectively verbally and in writing. Minimum Qualifications Graduation from high school or GED. Associate degree preferred, with course work related to accounting. Two (2) years of experience, preferably in accounting or related field. Any equivalent combination of education and progressively responsible experience. Merriam employees enjoy excellent benefits including low- or no-cost health insurance, vision, dental, retirement contributions, tuition reimbursement, paid leave, and more! #J-18808-Ljbffr