Bridgehampton Administrative Assistant

Job Description

Job Description

Private company seeks a highly organized, resourceful, and proactive Administrative Assistant to support its Bridgehampton, NY office and growing management team. This is an excellent opportunity for a motivated early-career professional or recent graduate looking to build a career within a dynamic and growing organization. The company values developing talent from within and offers meaningful opportunity for advancement for someone who is eager to learn, take ownership, and grow with the team.

The Administrative Assistant will play an important role in maintaining organization and ensuring seamless communication and document flow between the company's Bridgehampton and Florida offices. This is a full-time, in-office position based in Bridgehampton, NY, with a Monday through Friday schedule of approximately 9am to 5pm.

The ideal candidate is exceptionally reliable, digitally savvy, detail-oriented, and comfortable independently identifying what needs to be done and following through to completion.

The Bridgehampton office offers an energetic, engaging, and team-oriented environment with a welcoming office culture, a collaborative atmosphere, and thoughtful employee perks including weekly manicures and pedicures, an on-site barbershop and a dog friendly space.

Responsibilities include, but are not limited to:

· Maintain organized digital files, records, and shared documents

· Coordinate the flow of information and documentation between the Bridgehampton and West Palm Beach offices

· Route contracts, legal documents, permits, and other materials for required signatures and approvals

· Track outstanding documents and ensure completed materials are returned, properly filed, and easily accessible

· Help maintain clear and timely communication between offices and members of the management team

· Assist with travel arrangements for members of the management team as needed

· Provide general administrative and office support while anticipating needs and helping keep day-to-day operations organized

· Take initiative on projects and administrative matters, independently researching solutions and following through as needed

· Additional Administrative Assistant responsibilities as needed and requested

Requirements:

· Strong command of the English language with excellent written and verbal communication skills

· Excellent organizational skills and exceptional attention to detail

· Strong digital organization skills and general technology proficiency, including comfort maintaining shared files and documents

· Highly reliable, resourceful, proactive, and capable of working independently

· Ability to manage multiple priorities, track details, and ensure tasks are completed accurately and on time

· Professional, polished, and eager to learn and grow within the organization

· Motivated by the opportunity to take on increasing responsibility and advance within the company

· Comfortable working in an energetic office environment where dogs are regularly present

· Excellent references from both current and former employers

· Able to legally work within the United States for any employer

Compensation: $75,000 to $80,000 per annum, with flexibility for the right candidate

Benefits: Health insurance, 401(k), vacation, and sick time

Compensation is dependent upon experience, references, and the results of reference checks and background check.