Contracts Manager

Job Description

Job Description

POSITION SUMMARY

We are seeking an experienced Contracts Manager to lead the full lifecycle of contract administration for our warehouse and logistics operations specializing in storage and handling of data center equipment. This role is central to protecting company interests, ensuring vendor and customer compliance, and enabling smooth operations across our facility network. 

The ideal candidate brings hands-on experience managing multi-site contracts, strong negotiation instincts, and the organizational discipline to maintain airtight documentation across a fast-moving environment. 

KEY RESPONSIBILITIES 

Contract Administration & Negotiation 

• Draft, review, negotiate, and execute a broad range of contracts including Master Service Agreements (MSAs), Non-Disclosure Agreements (NDAs), vendor agreements, customer storage contracts, and purchase orders 

• Manage contracts across multiple warehouse branches and client accounts, ensuring terms are current and compliant 

• Interpret contract provisions and advise internal stakeholders on obligations, risks, and recommended courses of action 

• Prepare and distribute contracts and related documentation for customers, subcontractors, and suppliers 

• Identify and assess contractual risk exposure, particularly related to equipment liability, insurance requirements, and regulatory compliance 

• Ensure all contracts comply with applicable federal, state, and local regulations as well as internal company policies 

• Oversee construction and facility-related insurance requirements tied to warehousing operations and equipment handling 

• Maintain and manage business licenses, permits, and notary documentation as required 

• Partner closely with finance, accounting, operations, business development, and program teams on contract administration activities 

• Serve as the primary point of contact for vendor and key account relationship management related to contractual matters 

• Coordinate with safety management teams to ensure contract terms align with site safety standards and requirements  

• Maintain organized, audit-ready contract files and ensure all documentation meets regulatory and company requirements 

• Manage contract data in systems such as QuickBase, Microsoft Excel, and Adobe Acrobat 

• Track contract milestones, renewals, and expirations to ensure timely action and continuity of service 

REQUIRED QUALIFICATIONS

• 5+ years of contracts administration or management experience, preferably in logistics, warehousing, construction, or supply chain 

• Bachelor's degree in Business, Supply Chain, Legal Studies, or a related field (MBA a plus) 

• Proven experience drafting, reviewing, and negotiating contractual documents independently 

• Strong working knowledge of risk management, compliance, and insurance requirements in an operational environment 

• Proficiency with Microsoft Office Suite; experience with contract management tools such as QuickBase or similar platforms 

• Exceptional written and verbal communication skills with the ability to convey complex contract language clearly 

• Strong organizational skills and attention to detail with the ability to manage multiple priorities simultaneously 

• Familiarity with construction, vendor, and supply chain contract frameworks 

• Contract management certification (CPCM, CFCM, or equivalent) 

• Notary Public commission or willingness to obtain 

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