Deductions Specialist

Job Description

Job Description

Deductions Specialist

Hybrid | Long-Term Potential | Large Manufacturer/Producer

Job Description

The Deductions Specialist oversees and reconciles customer deductions related to pricing, allowances, returns, freight, and rebates, ensuring accurate application of payments and maintenance of clean accounts receivable balances. This role involves analyzing discrepancies between billed and received amounts, identifying invalid deductions, and allocating valid items to appropriate accounting codes. The specialist collaborates closely with internal teams and external partners to resolve issues, reduce future deductions, and support a project focused on clearing backlogged reconciliations within a large, innovative food manufacturing environment.

Responsibilities

• Oversee and reconcile customer deductions, including pricing issues, off-invoice allowances, returns, freight charges, and rebates.
• Review and analyze deduction details to identify invalid deductions and confirm the validity of customer claims.
• Gather and organize supporting documentation for deductions to ensure accurate and compliant resolution.
• Clear valid deductions to the appropriate accounting codes in the system.
• Verify discrepancies between billed amounts and received payments, and allocate over/short amounts correctly.
• Apply customer payments accurately, including checks, ACH transfers, and lockbox transactions, and reconcile accounts receivable balances.
• Engage with customers and brokers to research, clarify, and resolve deduction-related issues.
• Use external systems such as Exedra to process exceptions and manage complex deduction scenarios.
• Partner with Sales, Order Entry, Warehouse, and Treasury teams to research root causes of deductions and develop preventative measures.
• Maintain organized deduction files and records to support audits and internal reviews.
• Monitor deduction trends and patterns and prepare analysis to present to management.
• Support a project focused on catching up and clearing backlogged reconciliations within accounts receivable and sales audit.
• Contribute to continuous improvement of deduction processes and controls to enhance accuracy and efficiency.

Essential Skills

• Bachelor's or Associate's degree in a relevant field such as accounting, finance, or business, or equivalent education.
• 0–1+ years of experience in accounts receivable, deductions, chargebacks, or a related accounting function.
• Hands-on experience with accounts receivable processes, including payment application and reconciliation.
• Knowledge of deduction and chargeback concepts and practices in a business or manufacturing environment.
• Ability to work with SAP or similar ERP systems to manage accounts receivable and deduction data.
• Proficiency in Microsoft Excel, including the ability to use VLOOKUPs and pivot tables for data analysis and reconciliation.

Additional Skills & Qualifications

• Experience working with external systems such as Exedra or similar platforms to process exceptions is beneficial.
• Experience in accounting or finance-related roles supporting accounts receivable, sales audit, or order entry teams is an advantage.
• Comfort working on project-based assignments, particularly those focused on clearing backlogs and improving processes.

This is a Contract position based out of New Brighton, MN.

The pay range for this position is $24.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in New Brighton,MN.

This position is anticipated to close on Aug 31, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.