Casual/Seasonal Legal Admininstrative Assistant

Introduction The Delaware Office of Defense Services (ODS) is committed to ensuring that every person—regardless of income, background, or circumstance—is treated fairly and respectfully in the justice system. As Delaware’s public defender agency, ODS protects constitutional rights, supports individuals and families during difficult moments, and works to strengthen trust and fairness across our communities. Our mission is zealous advocacy for the people. This simple but powerful commitment guides every aspect of our work and reflects our belief that justice must be accessible, humane, and rooted in dignity for all Delawareans. Our work is carried out by a team of dedicated attorneys and professionals across Central Administration, the Public Defender’s Office, and Office of Conflicts Counsel. More than 200 staff members serve Delawareans with compassion, integrity, and a deep belief that dignity, equity, and justice must be accessible to all. Assistant Public Defenders—together with investigators, forensic social specialists, mitigation specialists, client advocates, legal assistants, and administrative staff—stand beside adults and youth navigating criminal and delinquency charges. They also represent parents in abuse and neglect proceeding in the Family Court, helping protect the fundamental rights of families and ensuring parents have a meaningful voice when facing life-altering decisions. Across all case types, our teams connect clients with needed services, challenge systemic barriers that deepen inequity, and advocate for outcomes that promote healing, stability, and stronger communities. Through this work, ODS strives to ensure that justice in Delaware is not just a principle, but a lived experience for every person we serve. Summary Statement The Office of Defense Services seeks a highly motivated, organized, and enthusiastic entry level Legal Administrative Specialist to fill a casual seasonal role within Kent County office. This position will provide assigned Court and Assistant Public Defender’s with the necessary legal and administrative support in providing quality, constitutionally mandated, indigent defense services. In addition to this, the position will provide receptionist services for the office. Essential Functions Establish and maintain case files. Review legal/court documents for completeness and accuracy. Compile and evaluate facts to complete program, legal, and/or court documents. Provide administrative reports and recommendations for new/revised operating policies/procedures. Greets visitors, clients, and other guests, ensuring adherence to the office’s safety and professionalism expectations. Receiving/transferring incoming phone calls. Review state and federal codes, laws, rules, regulations, policies, and procedures to ensure compliance of legal actions/processes. Data entry into various software programs, particularly in support of the agencies Family Court cases and clients. Additional duties may be assigned. Job Requirements One year of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems. One year of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities. One year of experience in using standard computer software programs for word processing, spreadsheets or databases. Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data. Knowledge of legal terminology. OR possession of an associate's degree or higher. Posting Information Please be sure to upload a recent copy of your resume as you complete the application process for this posting. This position is exempt from the State of Delaware Merit System. This posting may close before 6/10/2026 upon filling the vacant position. Benefits This is a Casual/Seasonal position, currently approved to work up to 29.75 hours per week and is a non-pension eligible position without healthcare and/or other benefits. The Office of Defense Services is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Accommodations Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an auxiliary aid or service please call View phone number on click.appcast.io. TDD users should call the Delaware Relay Service Number View phone number on click.appcast.io for assistance. The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression. #J-18808-Ljbffr