Administrative Secretary

Administrative Secretary

Job Title: Administrative Secretary Company: Our Company Job Type: Full-Time Location: Remote | Hybrid

Job Summary

Our Company is seeking a detail-oriented Administrative Secretary to support daily office operations. The Administrative Secretary will manage correspondence, maintain filing systems, schedule appointments, and provide administrative support to ensure the smooth running of the office. This is an excellent opportunity for an organized professional with strong administrative, clerical, and communication skills.

Key Responsibilities

• Answer and direct phone calls, emails, and other correspondence

• Schedule and coordinate meetings, appointments, and travel arrangements

• Maintain and organize physical and digital filing systems

• Prepare, format, and proofread documents, reports, and correspondence

• Manage office supplies inventory and place orders as needed

• Greet visitors and provide general administrative support to staff

• Perform data entry and maintain accurate records/databases

• Assist with billing, invoicing, and basic bookkeeping tasks as required

Qualifications

• High school diploma required; Associate's degree preferred

• 1-3 years of experience in an administrative or secretarial role

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Strong written and verbal communication skills

• Excellent organizational and time-management abilities

• Ability to multitask and prioritize in a fast-paced environment

• Strong attention to detail and accuracy

Preferred Skills

• Experience with office management software or CRM systems

• Familiarity with basic accounting/bookkeeping software

• Typing speed of 50+ WPM

Benefits

• Competitive salary

• Health, dental, and vision insurance

• Paid time off (PTO) and paid holidays

• 401(k) retirement plan with company match

• Professional development opportunities

Our Company is an Equal Opportunity Employer.