Administrative Specialist

Administrative Specialist

Location: St. Louis, MO (On-Site)
Employment Type: Full-Time

Join a Company Built to Last

For more than 135 years , United Bags, Inc. has been a trusted leader in industrial packaging and bulk bag solutions. Founded in 1890 , we're a fifth-generation, family-owned company that has grown by putting customers first, investing in our people, and continuously evolving with the industries we serve.

Today, we support customers nationwide through four U.S. distribution centers and one of the industry's largest dedicated sales teams. From FIBCs (bulk bags) and woven polypropylene bags to paper bags and custom packaging solutions, our products help keep essential industries moving.

If you're looking for a stable career with a growing company where your work truly makes a difference, we'd love to meet you.

About the Role

We're looking for a proactive, highly organized Administrative Specialist to join our St. Louis headquarters. This position plays a vital role in keeping daily operations running efficiently while supporting our customers, sales team, accounting department, and leadership.

No two days are exactly alike. You'll coordinate office activities, assist with customer and administrative needs, support financial and operational processes, and help ensure our team delivers exceptional service every day.

If you're someone who enjoys solving problems, staying organized, and being the person others rely on, you'll thrive in this role.

What You'll Do

• Support daily office operations and administrative functions

• Provide exceptional customer service by phone and email

• Process customer orders, documentation, and correspondence

• Maintain accurate records, reports, and filing systems

• Assist with payment processing, invoicing support, and administrative accounting tasks

• Coordinate schedules, meetings, and company communications

• Partner with Sales, Operations, Accounting, and Leadership on cross-functional projects

• Monitor data accuracy and support reporting initiatives

• Identify opportunities to improve processes and increase efficiency

• Perform additional administrative duties as needed

What We're Looking For

Required Qualifications

• Associate degree required; Bachelor's degree preferred

• 2+ years of administrative, office support, or operations experience

• Excellent written and verbal communication skills

• Outstanding organizational skills with exceptional attention to detail

• Strong customer service and relationship-building abilities

• Ability to prioritize multiple projects in a fast-paced environment

• Proficiency with Microsoft Office, including Excel, Outlook, and Word

• Strong problem-solving and critical-thinking skills

Preferred Qualifications

• Experience with ERP, CRM, or order management systems

• Experience supporting accounting functions such as payments, invoicing, or reconciliations

• Experience in manufacturing, distribution, logistics, or other B2B industries

Why Join United Bags?

We know our people are our greatest asset. That's why we offer a competitive benefits package and a workplace where employees can build long-term careers.

Benefits include:

• Competitive salary

• Performance-based bonus opportunities

• Medical, dental, and vision insurance

• 401(k) with company profit sharing

• Paid vacation and company holidays

• Professional development and advancement opportunities

• Stable employment with a financially strong, family-owned company

• Collaborative, team-oriented work environment

Ready to Join Our Team?

If you're looking for a career-not just another job-we encourage you to apply.

Please submit your resume (cover letter optional) to View email address on click.appcast.io .

We look forward to learning more about you.

United Bags, Inc. is an Equal Opportunity Employer and values a diverse and inclusive workplace.