Accounts Receivable Specialist

Hohman Plating, a division of Novaria Group, is a leading service provider for plated coatings. We serve a diversified customer base including aerospace, medical, large equipment and more. In business since 1918, we are seeking long-term employees to join our team. Conveniently located one mile north of downtown Dayton. Hohman Plating offers a comprehensive benefits package including medical, dental, vision, LTD/STD, Life, 401K match, Bonus and more.

SUMMARY OF JOB

Responsible for managing and maintaining the accounts receivable for the company. Ensures the accurate and timely processing of incoming payments, generates invoices, and works to resolve billing issues and payment discrepancies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Process accounts and incoming payments from customers in compliance with financial policies and procedures.
• Generate, verify, and distribute invoices and account statements to customers.
• Track and post customer payments via various methods, including cash, checks, and credit card transactions.
• Follow up on overdue accounts and contact clients to facilitate payment of outstanding invoices.
• Resolve discrepancies and billing issues by investigating information from sales, customer service, and the customers themselves.
• Perform daily cash management duties, including the recording of bank deposits and updating cash receipt logs.
• Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Maintain accurate and up-to-date customer files and financial records.
• Assist with month-end closing procedures and reconciliations.
• Generate and prepare reports detailing accounts receivable status for management.
• Maintain the confidentiality of financial information at all times.
• Credit policy and risk management: Develop, implement, and maintain the company's credit policy, evaluating and predicting risks by creating credit scoring models. Conduct regular credit reviews and audits to ensure compliance and identify potential risks.
• Creditworthiness assessment: Evaluate the creditworthiness of potential and existing customers by analyzing financial statements, credit reports, and payment histories. Approve or reject loan requests based on financial data and internal policies.
• Accounts receivable and collections: Manage the accounts receivable and collections functions to ensure timely payment from customers and reduce bad debt. Negotiate payment plans with clients facing financial difficulties.
• Reporting and analysis: Prepare and present detailed reports on credit performance, portfolio risk, and accounts receivable metrics to senior management. Provide actionable insights and recommendations based on analysis.
• Collaboration and communication: Partner with sales and other cross-functional teams to balance business growth with appropriate credit risk. Communicate effectively with clients, senior management, and external partners.
• Compliance: Ensure all lending procedures and credit processes comply with relevant federal and state laws and regulations.

• Perform other duties as assigned

EDUCATION, SKILLS & EXPERIENCE

• Education and experience: Associate degree in accounting or equivalent is required.
• Previous experience in an accounts receivable or similar financial role is often preferred.
• Proficiency in accounting software (e.g., Microsoft Business Central, QuickBooks, SAP, Oracle) is highly desirable.
• Strong proficiency with Microsoft Office Suite, particularly Excel, for data entry and reporting.
• Excellent communication skills, both verbal and written, for professional correspondence with clients and internal teams.
• Strong attention to detail and a high degree of accuracy in data entry and reconciliation.
• Exceptional organizational and time management abilities to handle multiple tasks and meet deadlines.
• Problem-solving and analytical skills to resolve discrepancies.
• A drive to improve processes and identify opportunities to increase efficiency and accuracy.
• A customer service-oriented approach for maintaining positive client relationships.
• A collaborative mindset and willingness to pitch in to collectively resolve issues as they arise.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit. The employee is occasionally required to stand, walk, use hands to feel, reach with hands and arms, and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

While performing the duties of this job, the employee may be exposed to dangerous chemicals, including exposure to fumes or airborne particles below OSHA permissible limits. Frequently exposed to high heat and humid conditions. Employee will be frequently exposed to loud sounds, below the OSHA permissible limits.

Hohman Plating, LLC is an equal opportunity employer.