HOA Bookkeeper

Job Description

Job Description

Benefits:

• Competitive salary
• Flexible schedule
• Training & development

MISSION BAY COMMUNITY ASSOCIATION

Bookkeeper — Part-Time
In-Office • Reports to the Property Manager
 
Job Summary
Mission Bay Community Association, a self-managed HOA, is seeking a detail-oriented, part-time Bookkeeper to maintain accurate financial records and support the Association's compliance with Florida Statute 720. Working closely with the Property Manager, the Bookkeeper is responsible for bank reconciliations, accounts receivable and payable, delinquency collections, and monthly financial reporting. This role combines traditional bookkeeping duties with hands-on community association accounting, including amenity income tracking, special assessment monitoring, and owner account management. This is an in-office position based at the Association's on-site management office.
 
Key Responsibilities
Bank & Financial Reporting
1. Perform monthly bank reconciliations across all Association accounts
2. Enter and reconcile Tennis, Pickleball, and Square deposit income against bank statements
3. Complete monthly general ledger account reconciliations
4. Prepare monthly financial reports and management summaries for the Board
5. Support annual budget planning, year-end close, and audit preparation
Accounts Receivable
6. Upload and apply bank payments in Enumerate
7. Process quarterly assessment payments received in the office
8. Process miscellaneous cash receipts, including rentals and access card fees
9. Set up and process electronic payments (e-payments) for owners
10. Resolve owner account adjustments, including NSF items and misapplied payments
11. Respond to owner account inquiries by phone and email
12. Manage ACH enrollments and updates
13. Monitor special assessment receivables and process early payoffs
14. Train on the e-payment system, check scanner, and lockbox processing
Accounts Payable
15. Assist the Property Manager with day-to-day accounts payable processing
16. Process AP through AvidExchange
17. Provide AP documentation and support for the annual audit
Collections
18. Prepare weekly delinquent account reports and worksheets
19. Conduct outreach calls and emails to delinquent accounts
20. Post late fees to delinquent accounts on a quarterly basis
21. Prepare and mail late notices and NOLA (Notice of Late Assessment) letters
22. Set up and manage owner payment plans in coordination with collections counsel
23. Provide ongoing follow-up on active collection matters
Additional Duties
24. Process estoppel certificates and owner questionnaires as needed
25. Record and report Board meeting minutes
26. Upload monthly financial reports and minutes to the Association website
27. Prepare annual coupon books
28. Support the annual budget meeting and mailing
29. Report monthly water usage to the South Florida Water Management District
Qualifications
30. Bachelor’s degree in accounting or a related field preferred; equivalent bookkeeping experience considered
31. Prior experience as a bookkeeper, accountant, or in community association financial management
32. Working knowledge of generally accepted accounting principles (GAAP)
33. Proficiency in Microsoft Excel; experience with QuickBooks or similar accounting software
34. Familiarity with Enumerate and AvidExchange a plus
35. Strong mathematical, analytical, and organizational skills
36. Excellent attention to detail, time management, and written and verbal communication skills
37. Comfortable working full-time hours on-site, including resident-facing collections calls, AP processing, and office-based duties
 
Compensation

$27–$28 per hour, commensurate with experience.
 
Schedule & Location
This is a part-time, fully in-office position based at the Association's on-site management office. All bank reconciliations, GL work, reporting, accounts payable, collections, and resident-facing duties are performed on-site during scheduled office hours.