Administrative Assistant 3_Non-Cleared

Job Description

Job Description

We are looking for an experienced Administrative Assistant to provide dependable onsite support for engineering teams and site leadership onsite in Binghamton, New York. This Long-term Contract position is ideal for someone who can balance daily operational coordination, clear communication, and confidential administrative work in a busy environment. The role will help keep workplace activities organized, support employee and visitor needs, and contribute to smooth site operations through strong planning and attention to detail.

Responsibilities:

• Coordinate daily administrative and operational activities for the site, including direct support for site leadership and engineering staff.

• Act as a central contact for general questions, visitor assistance, and routing information to the appropriate teams or individuals.

• Maintain shared site resources such as distribution lists, reference documents, safety materials, and emergency information so records remain accurate and accessible.

• Organize onsite and offsite meetings, employee events, catered functions, and engagement activities that support team collaboration and workplace morale.

• Keep digital displays and workplace communications up to date to ensure employees receive timely and relevant information.

• Assist with office operations by arranging supplies, business materials, shipping requests, and other administrative needs across the site.

• Support onboarding setup by coordinating workspaces, desk readiness, and access to essential onboarding resources.

• Arrange domestic and international travel and help prepare related expense documentation in compliance with company guidelines.

• Prepare presentations, reports, correspondence, and meeting materials using Microsoft Office tools while assisting with calendars, conference room scheduling, and customer visit logistics.

• Partner with other administrative staff and support additional projects such as community initiatives, screening activities, and evolving business priorities as needed.

• High school diploma or an associate degree with at least four years of relevant administrative experience, or six years of comparable experience in place of a degree.
• Proven ability to manage multiple assignments at once, stay organized, and adjust effectively when priorities shift.
• Strong written and verbal communication skills with a detail-oriented approach to customer service and stakeholder interaction.
• Proficiency with Microsoft Office Suite, including the ability to create documents, reports, and presentations.
• Experience supporting office operations such as scheduling, travel coordination, documentation, and general administrative procedures.
• Ability to handle sensitive information with discretion and exercise sound judgment in a fast-paced work setting.
• Comfortable working onsite and collaborating with cross-functional teams to support site and business needs.