Receptionist Executive Assistant

Front Desk/Executive Assistant

Location: Owasso, OK

Type of Employment: Contract-to-Hire

Compensation: $18-20/hr

Industry: Aerospace

Benefits: Full Package

Our client is seeking a professional, organized, and customer-focused Receptionist / Front Desk Executive Assistant to serve as the first point of contact for their organization. This role is responsible for creating a welcoming environment for clients, visitors, and employees while providing administrative and executive support to ensure efficient day-to-day office operations. The ideal candidate is personable, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Greet and welcome visitors, clients, and vendors in a friendly and professional manner.
• Answer, screen, and direct incoming phone calls and emails.
• Manage front desk operations, ensuring the reception area remains clean, organized, and presentable.
• Schedule appointments, meetings, and conference rooms.
• Provide administrative support to executives and department managers.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate travel arrangements, meeting logistics, and executive calendars.
• Receive, sort, and distribute incoming mail and packages.
• Order and maintain office supplies and monitor inventory.
• Assist with onboarding new employees and preparing office workspaces.
• Maintain filing systems and company records, both electronic and paper.
• Coordinate with vendors and service providers as needed.
• Handle confidential information with professionalism and discretion.
• Assist with special projects and perform other administrative duties as assigned.