Administrative Assistant

Agave Pediatrics, a leading pediatric care provider, is excited to announce an opening for a dedicated Administrative Assistant. This full-time position is an exceptional opportunity for a skilled individual to contribute to the wellbeing of children by supporting our dynamic team. The position is based on-site and is not eligible for remote work. Our practice has five locations, and the chosen candidate will play a crucial role in ensuring smooth administrative operations across all sites under the guidance of the Practice Manager. Duties and Responsibilities Provide administrative support to ensure efficient operation of the office. Assist with ad hoc project management to improve business operations. Manage provider and other staff schedules. Create and update employee files. Plan and execute company events and employee appreciation initiatives. Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Produce and distribute correspondence memos, letters, faxes, and forms. Assist in the preparation of regularly scheduled reports. Update and maintain office policies and procedures. Order office supplies and research new deals and suppliers. Provide general support to visitors. Act as the point of contact for internal and external clients. Travel between the practice's locations as required to support operations and attend meetings. Requirements Proven experience as an administrative assistant, virtual assistant or office admin assistant. Knowledge of office management systems and procedures. Working knowledge of office equipment, like printers and fax machines. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational skills with the ability to multi-task. High School degree; additional qualification as an Administrative assistant or Secretary will be a plus. Previous experience in healthcare strongly preferred. Ability to travel between locations. Comfortable with Microsoft Office, Excel, and various computer programs. A candidate who can balance multiple responsibilities, problem-solve and has good interpersonal and project management skills. Bachelor’s degree in Business, Administration or related field (preferred). Benefits Paid time off Paid holidays 401k plan with employer contribution Medical, dental, vision, life, and AD&D insurance #J-18808-Ljbffr