Assistant Facilities Manager

University Prep Schools

Job Summary:

The Assistant Facilities Manager supports the Facilities Director in ensuring effective and efficient management of all aspect of facility and maintenance functions. The Assistant Manager provides support services to the school buildings and ensures a safe, clean, and comfortable environment for teaching and learning.

Duties and Responsibilities:

Coordinates and schedules building custodians to cover the operational hours of the facilities, including weekends, holidays, and off-hour emergencies as needed
Hires and trains custodial staff
Interfaces and problem solve with building partners and landlord
Supervises custodial staff, processes payroll and performs annual staff evaluations
Develops, creates and enforces policies and procedures as necessary
Ensures staff is informed of and following safety and security policies and procedures
Ensures all schools are compliant with all federal, state, and local building and school code regulations
Develops and maintains campus cleaning and maintenance schedules
Manages the maintenance budget and issues purchase orders as required
Manages contractors and vendors work to ensure quality completion
Obtains quotes and assists with the bid process when necessary
Develops long- and short-range building and space utilization plans for the districts
Assists with emergency (drills, AED, etc.), safety and traffic management for the districts
Coordinates emergency on-call rotation
Monitors and manages help desk requests using the service data to make improvements `and/or adjustments to services and equipment
Coordinates the delivery and pick-up of campus mail between districts as well as the local post office
Manages equipment inventory, and the tracking and purchasing of stock items
Serves as the backup for money pick-up/drop-off
Creates and maintains custodian manuals applicable to each site; and performs other duties as assigned

Experience/Education:

High school diploma or equivalent required
Bachelor's degree in business administration, management, or related field preferred
Project Management experience is a plus

Desired Competencies:

General knowledge of plumbing, carpentry, electrical, and general maintenance procedures
General understanding of financial, budget, and inventory management
General knowledge of HV/AC systems and operations
Knowledge of building automation systems
Supervisory, organization, and planning skills
Excellent communication skills, written and verbal
Basic computer and software skills
Ability to draft project proposals and timelines
Must have a valid driver's license and good driving record

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Vacancy posted 3 days ago

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