Marketing Coordinator

CMTA (formerly AMA Group), a Legence company CMTA is one of the fastest-growing engineering firms in the U.S., known for sustainable, high-performance building systems and complex MEP/FP delivery. Through AMA’s design expertise in media, broadcast, and production facilities—and CMTA’s national portfolio in education, healthcare, and zero-energy projects—we pair deep technical craft with an innovative, collaborative culture that accelerates careers. Reports To: Marketing Director Work Policy : Four days in the office and Friday work from home Position Overview Our New York City office is seeking a Marketing Coordinator to join the CMTA (legacy AMA Group) team and enhance our Proposal Coordination efforts. This position places a strong emphasis on expertise in Adobe InDesign software for proposal creation, marketing collateral, and document design. The Marketing Coordinator plays a crucial role in supporting business development and sales through the end-to-end proposal process. This individual will collaborate with internal stakeholders and the firmwide marketing team to prepare MEP, Low Voltage, Security, Audiovisual, Acoustic, Lighting, and Commissioning proposals, as well as other client-facing materials. Advanced proficiency in Adobe InDesign is required to ensure all proposals and marketing documents meet company branding standards and reflect our commitment to quality and client success. Key Responsibilities Support the coordination, preparation, and submission of responses to RFPs/RFQs and other internal and external marketing requests Ensure proposals and marketing materials meet branding guidelines and all documents are edited, proofread and visually polished Able to work efficiently in a heavy, deadline-driven environment, and collaboratively with team members and leadership when gathering required information for proposal submissions Draft, edit, and organize marketing qualifications (proposals, presentation decks, brochures, resumes, etc.), ensuring accuracy and adherence to our firm branding standards Proactively gather information for marketing requests while adapting to changing priorities and supporting team members and leadership Maintain and update proposal/marketing InDesign templates and supporting documents Requirements Bachelor’s Degree from an accredited University or equivalent experience Provide samples of prior work experience Experience Minimum 5 years of experience Demonstrated experience in proposal development, project coordination, or marketing roles, preferably within a professional services environment Advanced proficiency in Adobe InDesign is required Strong skills in Microsoft Office Suite and proposal management tools MEP/AEC industry experience is a plus Experience with Federal proposal process (SF330) a plus Exceptional writing, editing, and organizational skills with strong attention to detail Ability to support multiple projects simultaneously and meet tight deadlines Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams Benefits Overview 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting. Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage. Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage. Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.) Expenses: Business travel and related expenses reimbursed per company policy. Reasonable Accommodations If you need assistance or accommodations during the application or interview process, please contact us at View email address on click.appcast.io or your dedicated recruiter with the job title and requisition number. Employment Eligibility Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position. Third-Party Recruiting Disclaimer Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence. Pay Disclosure & Considerations Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws. Equal Employment Opportunity Employer Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law #J-18808-Ljbffr