Substitute Secretary

Job Title Under the direction of an assigned supervisor, perform a wide variety of responsible clerical and secretarial duties involving frequent public contacts and requiring an understanding of smooth and efficient office operations. Essential duties include initiating and receiving telephone calls, screening and routing calls, taking and relaying messages, greeting and assisting visitors and students, resolving issues as appropriate, receiving, routing and distributing mail, compiling information and preparing and maintaining a variety of records, establishing and maintaining filing systems, processing forms and applications, duplicating materials as needed, communicating with students, parents, district personnel and outside agencies to exchange information, coordinating activities and resolving issues or concerns related to office activities and assigned duties, operating a variety of office equipment including a calculator, copier, fax machine, computer and assigned software, maintaining inventory of office supplies, materials and equipment, performing related duties as assigned. Knowledge of school office terminology, practices and procedures, modern office practices, procedures and equipment, applicable laws, codes, regulations policies and procedures, general accounting practices and procedures, account number structure and correct use of object codes, financial and statistical record-keeping techniques, record-keeping techniques, business letter and report writing techniques, telephone techniques and etiquette, oral and written communication skills, correct English usage, grammar, spelling, punctuation and vocabulary, interpersonal skills using tact, patience and courtesy, operation of a computer and assigned software. Ability to perform a wide variety of responsible clerical and secretarial duties involving frequent public contacts and requiring an understanding of a functional area at a school site, assure smooth and efficient office operations, answer telephones and greet the public courteously, maintain records, type 35 words per minute from clear copy, plan and organize work, complete work with many interruptions, operate a variety of office equipment including a computer and assigned software, communicate effectively both orally and in writing, establish and maintain cooperative and effective working relationships with others. Education and experience: Any combination equivalent to: graduation from high school and two years of increasingly responsible clerical or secretarial experience. Working conditions: Office environment, constant interruptions, sitting for extended periods of time, seeing to read a variety of materials, hearing and speaking to communicate and provide information to others, dexterity of hands and fingers to operate a computer keyboard and/or calculator, reaching overhead, above the shoulders, and horizontally, bending at the waist, kneeling or crouching to retrieve and file materials, position will often be required to lift, carry, pull, or otherwise move objects between 10 and 20 pounds. Brea Olinda USD