Judicial Assistant - Clerical, Administrative Assistant

Job Description

Job Description

The Vermont Judiciary seeks a highly responsible and detail-oriented Judicial Assistant to support the effective operation of the courts and uphold the Judiciary’s commitment to providing fair, timely, and accessible justice. This position performs specialized clerical, customer service, and case-processing duties across one or more docket areas. Work requires accuracy, professionalism, and adherence to established rules, procedures, and statutory requirements.

The ideal candidate will have prior administrative or clerical office experience, strong customer service skills, and the ability to manage multiple priorities while maintaining accuracy, professionalism, and confidentiality. Candidates should be motivated to support equal access to justice and uphold the rule of law through public service.

Desired Skills

• Strong organizational skills and high attention to detail
• Ability to maintain accurate records and provide clear, reliable information
• Proficiency with computer systems, data entry, and standard office software
• Experience in customer-facing or public service environments
• Ability to manage competing priorities and adapt effectively in a fast-paced setting
• Clear, professional communication skills and the ability to work collaboratively as part of a team
• Demonstrated discretion, professionalism, and sound judgment
• Positive, empathetic, and respectful approach when interacting with the public and colleagues

Minimum Qualifications

• High school graduation or equivalent

• Two years of clerical, customer service, or data entry experience (college training may be substituted on a year-for-year basis)

Preferred Qualifications

• Experience working in a legal, court, government, banking, healthcare, or other high-volume administrative setting
• Experience scheduling, managing records, or processing detailed documentation
• Experience handling sensitive or confidential information

Benefits

The State of Vermont provides a comprehensive total compensation package, with benefits valued at approximately 30% of overall compensation, including:

• 80% State-paid medical premium and free dental coverage for employees and families
• Generous paid leave: 12 vacation days, 12 sick leave days, 5 personal days, and 14 paid holidays per year
• State retirement pension plan and optional 457(b) deferred compensation
• Tuition reimbursement and flexible spending accounts
• Low-cost group life insurance and wellness incentives
• Eligibility for the Public Service Loan Forgiveness Program

Essential Duties

• Perform specialized clerical functions including docket entry, case updates, processing filings, and preparing routine orders and documents for judicial review
• Support court hearings through real-time docket entry and operation of courtroom audio/video systems
• Provide respectful, informed customer service by explaining court processes, directing individuals to appropriate resources, and assisting with general inquiries while maintaining confidentiality and avoiding legal advice
• Apply knowledge of statutes, court rules, and procedures established by the Court Administrator’s Office
• Monitor case flow using Judiciary case management tools and adjust workflow to promote timely resolution
• Follow cybersecurity protocols and safeguard sensitive information
• Complete financial tasks including collection of fines and fees, reconciliation of tills, and accounting documentation
• Interact with state agencies and use databases such as VCIC and VOWS
• Assist with juror program tasks including summonses, excusals, and payments
• Participate in training, committees, cross-divisional support, and projects
• Perform additional duties as assigned to support consistent and effective court operations

Duties Not Performed

• Supervising other court employees
• Providing legal advice
• Acting as a paralegal or law clerk to a judicial officer

Work Environment

This is a full-time, permanent onsite position located in Middlebury, Vermont. The role requires sustained attention to detail, extended use of technology, and the ability to remain composed and professional in a fast-paced setting.

Scheduled hours generally follow public court hours; however, assignments may occasionally extend beyond those hours based on operational needs. Occasional travel to other courts within the State may be required, with travel reimbursed according to State policies.

Our Commitment

The Vermont Judiciary is dedicated to ensuring equal access to justice, supporting fair and timely case resolution, and maintaining a respectful, inclusive, and professional environment for all court users and employees. We value integrity, accountability, and excellence in public service. The Judiciary is an equal opportunity employer.

 

Job Code # 26032