Operations Administrator

Operations AdministratorAre you an experienced administrative professional with a background in the construction industry? Our client is seeking a highly organized and detail-oriented Operations Administrator to support our Vice President and Operations team. This role serves as a key liaison between project managers, leadership, customers, vendors, and internal departments, ensuring critical contracts, fleet administration, and operational processes run smoothly.What You'll DoContract AdministrationCreate and process contract addendums and revisionsMaintain and update contract logs for multiple divisionsObtain and distribute Certificates of Insurance (COIs)Request and coordinate performance and payment bondsEnsure contract documentation is completed and returned to customersReview incoming subcontracts and change orders through DocuSign and route appropriatelyProcess contracts accurately and in a timely mannerOperations & Project SupportSupport Project Managers with organization, reporting, monthly billing, collections, and project-related administrationAssist with project closeout documentationSchedule meetings and coordinate conference room usagePrepare meeting minutes, reports, presentations, and executive communicationsManage confidential business documents and informationServe as a liaison between clients, vendors, project teams, and company leadershipFleet AdministrationMaintain company vehicle assignments and fleet recordsOrder gas cards and issue driver PINsCoordinate onboarding for new drivers and vehicle policy trainingDistribute Geotab safety reports to managementAssist with fleet-related documentation and complianceWhat We're Looking For3+ years of administrative, operations, project coordination, contract administration, or executive support experienceConstruction industry experience strongly preferredExperience supporting multiple projects, field teams, or operations leadersKnowledge of contracts, change orders, subcontracts, insurance certificates, and construction documentationStrong proficiency in Microsoft Office, especially Excel, Word, PowerPoint, and OutlookExperience with DocuSign or similar document management systemsOutstanding organizational skills with the ability to manage multiple priorities and deadlinesExcellent written and verbal communication skillsHigh degree of discretion when handling confidential information